Exciting Career Opportunity at FHI 360
Job Title: Regional Subaward Finance
The Regional Subaward Finance and Compliance Officer helps make and put into place processes for giving out and handling subawards. Work will include a quality review of subaward packages, documents, and problems related to subaward financial monitoring, as well as training and support for WAMERO and project staff on policies and procedures related to subaward budgeting and financial monitoring.
Under the direction of the Associate Director, Quality Assurance, he or she will work to improve and support subaward work and processes. The focus will be on following the methods and standards for the financial parts of executing and managing subawards.
Accountabilities:
- Review subaward (sub-grant or sub-contract) packages made by the country office and project teams to make sure they have all the necessary paperwork and follow FHI 360 and donor policies and procedures. Pay special attention to the budget, the budget story, and the financial risk assessment.
- Then, Review close-out packages for subawards (sub-grants or sub-contracts) and give project teams advice on issues linked to closing subawards, such as reconciling financial reports and payments;
- Also, Help project teams come up with budgets and solve money-related problems;
- As needed, help project teams make sure proper monitoring is happening by reviewing, giving feedback on, and finding solutions to problems that come up in monthly financial reports;
- Help project teams understand what paperwork and filing needs to be done so that projects have full subaward files;
- Moreover, Find areas where compliance is at danger and, if necessary, alert the right levels of leadership;
- Work with project staff to find solutions to problems related to subaward compliance, budgeting, and financial monitoring, coordinating as needed with project and regional office managers;
- Additionally, Help work with Enterprise Services to change and improve systems that are already in place;
- Work with colleagues at WAMERO to find and create ways to improve processes and put best practices in place for subaward management;
- Lastly, Train project staff on internal processes, standards, best practices, and compliance issues related to creating and handling subawards. Stay up to date on donor rules and regulations and let the team know about changes to policies and procedures.
Applied Knowledge & Skills:
- Rules and laws of donors (both USG and non-USG) must be known for acquisitions (contracts) and aid (cooperative agreements and grants).
- Ability to read and understand budgets, budget narratives, financial reports, and reconcile financial information linked to subawards.
- Know the basic rules for managing subawards and the funds that go with them.
- Uses the most up-to-date information technology to help the program achieve its goals and follow its processes.
Problem solving skills.
- Communicate structured information in a way that fits the needs and traits of the audience and is clear, concise, and well-organized.
- Communicates with coworkers using both oral and writing skills to talk about processes or problems.
- Documents complicated problems and writes conclusions that make sense.
- Checks and fixes other people’s work.
- Strong organizational skills and the ability to handle and complete many jobs at once.
- Must know how to read, write, and talk English well.
- It’s best if you can speak French well.
Impact and Problem Solving:
- Information and facts are gathered, put in order, and analyzed.
- Checks to see if laws and rules are being followed, draws conclusions, and makes suggestions for approval.
- Serves as a resource for people who are trying to solve moderately complex problems; identifies important issues that have been studied and analyzed thoroughly and correctly.
- May look over and think about suggestions from peers.
- Also, Help the group finish its projects and reach its goals.
- Most of the time, mistakes don’t have a big effect on the business.
- Mistakes can be found and fixed.
- May help with calls for internal and external audits.
- Explains variances in a concise way.
Giving/Getting Supervision:
- Performs work with a high degree of independence to figure out practical methods and processes for effective performance.
- Elevates to supervisor any unusual problems found.
- Keeps the supervisor up-to-date on the state of projects, problems, and anything else that might affect how quickly reports or projects can be finished.
Education:
- Bachelor’s Degree or what it is called in other countries. Finance? Master’s degree is best?
Experience:
- 5 years of experience working on projects that gave out subawards and doing tasks to make sure that the standards of the donor and the company were met.
- Know the rules and laws of donors, both USG and non-USG, including USAID.
- Experience with subaward budgets and keeping an eye on how funds are spending their money.
- Experience with non-governmental organizations (NGOs) is recommended.
- You must know how to use spreadsheet tools well.
- Must be able to think critically and organize things well.
- Experience with non-governmental organizations (NGOs) is recommended.
Typical demands
- A typical office setting.
- Having the ability to sit or stand for long amounts of time.Computer, Microsoft Office (Word, Excel, Teams, PowerPoint, etc.), e-mail, video conferencing, phone, printer, calculator, copier, and smartphones.
How to Apply for this Career Opportunity at FHI 360
Closing Date: 21st June 2023
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