Latest Job Opportunity At Tetra Tech

February 22nd, 2022 at 06:40 pm

Tetra Tech ARD is the main implementing partner of the West Africa Biodiversity and Low Emission Development (WABiLED) Task Order under the Strengthening Tenure and Resource Rights (STARR II) IDIQ.

WABiLED is a four-year program (July 1021-July 2025) funded by the United States Agency for International Development (USAID). Tetra Tech ARD is joined by five subcontractors to implement WABiLED: Born Free USA, TRAFFIC, re:wild, Dalberg Associates, and Winrock International. WABiLED has 3 core objectives: combat wildlife trafficking and enhance great ape conservation; reduce deforestation, forest degradation, and biodiversity loss in key transboundary forest landscapes; and reduce greenhouse gas emissions and increasing carbon sequestration from land use.

ROLE: Grants And Subcontract Specialist, GFRA Project

Job Description

Reports to: Director for Administration and Finance
Supervision of: n/a
Location: Tetra Tech ARD – Accra, Ghana

JOB SUMMARY

The USAID-funded Ghana Fisheries Recovery Activity (GFRA), implemented by Tetra Tech International Development (http://www.tetratech.com/intdev) is currently accepting expressions of interest for qualified candidates to fill the position of Grants and Subcontract Specialist. This position will be based in the main office in Accra. The purpose of GFRA is to prevent the collapse of the small pelagic fishery sector in Ghana while improving the supplemental livelihoods, resilience, and food security.

The role of the Grants and Subcontract Specialist is to lead the implementation of the project’s Grants under Contract (GUC) activities and Local Subcontracts under the supervision of the Director of Administration and Finance (DAF) and Chief of Party (COP) and in collaboration with the Project’s technical team. The Grants and Subcontract Specialist is responsible for managing the entire GUC and subcontracts portfolio in compliance with USAID’s and Tetra Tech ARD’s procedures and policies. The Grants and Subcontract Specialist will build the capacity of staff and grantees in grant management and compliance.

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MAIN RESPONSIBILITIES AND TASKS

• Administer the Project’s GUC and subcontracts portfolio.
• Collaborate with the Tetra Tech Home Office Contracts, Grants, and Procurement
• Manager (HO CGPM) to tailor grant and subcontract templates to the project context
  Ensure compliance with Tetra Tech ARD and USAID GUC and subcontract management policies and procedures.
• Coordinate with the project team for annual planning to ensure the grant and subcontract program technical objectives are clearly defined and estimated timelines for solicitations are appropriate.
• Build the capacity of staff and grantees in GUC management; train staff in use of the manual and templates.
• Define and administer the grant and subcontract solicitation and selection processes in collaboration with technical staff and HO CGPM and in accordance to Tetra Tech ARD’s and USAID’s procedures and policies.
• Convene and facilitate Evaluation Committee sessions; documenting discussions and determination of successful applicants/bidders. Ensure there are no conflicts of interest between the evaluation committee members and the grantee/subcontractor. Notify applicants/bidders of their results.
• Oversee all pre-award due diligence requirements including the pre-award survey and cost analysis of the budget. Coordinate closely with the technical manager on technical and financial negotiations, as well as the Monitoring, Evaluation & Learning (MEL)
• Specialist on identifying GFRA indicators that will be achieved. Ensure all required USAID certifications are signed, excluded parties database searches are on file, and DUNS registrations are complete in accordance with the Grant Manual.
• Prepare grant and subcontract award and modification packages in accordance with Tetra Tech ARD and USAID grants/subcontracts management policies and procedures
• Monitor and manage grant and subcontract finances in coordination with the DAF and their team; ensure timely payment to grantees and subcontractors, monitor total grant and subcontract funds prepare accurate projections and financial reports.
• Ensure all grant and subcontract-related documents (i.e., solicitations, grant agreements, competitive review processes, grantee and subcontract reports) meet USAID’s and Tetra Tech ARD quality standards.
• Support relevant technical staff in their review and approval of technical deliverables and corresponding payments. If deliverables aren’t satisfactory, work with the technical staff to improve grantee and subcontractor performance and deliverables prior to making payment.
• Conduct site visits to potential and existing grantees and subcontractors as needed; serve as a grantee and subcontractor resource on questions pertaining to performance, compliance with regulations, and reporting. Provide capacity-building support to grantees and subcontractors and facilitate similar support from technical and MEL teams to help build the overall capacity of grantees and subcontractors.
• Where necessary, develop training materials to train other project staff on grant and subcontract management practices.
• In coordination with the MEL Specialist, ensure adequate information collection and reporting on grant and subcontract outcomes and relevant AMELP indicators; prepare and submit quarterly updates, and submit grantee and subcontractor final reports to the Tetra Tech Home Office for reporting to the Development Experience Clearinghouse (DEC) and submitting datasets to the Data Development Library (DDL), as required.
• In collaboration with the HO CGP Manager, support the use of Tetra Tech’s Salesforce System that is responsive to the grant and subcontractor program for storing documentation and facilitating workflow processes.
• Work closely with HO CGPM on any updates/revisions to the USAID-approved grant manual; streamline grant manual procedures as necessary and train project staff on new systems.
• Close-out grants and sub-contract in accordance with the grant manual procedures and policies.
• Perform other duties as assigned to support Project objectives.

How To Apply

To apply through GFRA.Applications@tetratech.com with a cover letter and current curriculum vitae (CV) in reverse chronological order format. Please list the title of the position in the email subject line

• Only Short-listed candidates will be contacted for an interview.
• No phone calls will be accepted about these positions.
• Deadline for submission of applications is March  22, 2022 but applications will be evaluated on a rolling basis.

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