Exciting Career Opportunity at USP

December 8th, 2023 at 10:25 am

Exciting Career Opportunity at USP

POSITION: Administrative Manager 

Who is USP?

The United States Pharmacopeial Convention (USP) is an independent scientific body that works with the world’s leading health and science professionals to create quality standards for medications, nutritional supplements, and food ingredients. USP’s underlying philosophy that Equity = Excellence manifests in our core value of Passion for Quality, which is delivered by our more than 1,100 outstanding experts across five global locations to increase the global supply of safe, high-quality medications and supplements.

A Brief Description of the Position

This is a supervisory role that is in charge of managing the site office administration and operations system as well as general workflows, as well as providing daily operational assistance such as procurement, inventory monitoring, asset management, vendor management, and general facilities management. In addition, this function provides procurement and logistics support to certain nations implementing the PQM+ program. This position interfaces with various departments as well as external stakeholders. Travel may be required as part of the job.

How will YOU make an impact at USP?

• The goal of the role should provide a high-level summary of why the post exists and quickly outline the position’s most essential priorities. This is an opportunity to highlight any aspects or duties of the post that are directly relevant to the Department’s work on Diversity, Equity, Inclusion, and Belonging.
• Planning and organizing administrative procedures and systems, as well as developing methods to streamline processes. Office activities such as meetings, conferences, interviews, orientations, and training sessions must be planned, scheduled, organized, and promoted. Maintain a contact database to facilitate effective communication with other parties. (20%)
• Coordination of in-country legal registration renewals to guarantee compliance with applicable rules. (10%)
• Manage procurement for USP Ghana and donor-funded initiatives such as PQM+, ensuring compliance with USP SOPs as well as donor norms and regulations where appropriate to ensure value for money and transparency in procurement procedures. Management of vendors and contracts (35%).
• Logistics management, including shipping coordination, for USP Ghana, the PQM+ initiative, and other donor-funded activities. (20%)
• General facilities management (5%) includes monitoring facility services, maintenance activities, and so on.
• Support the human resource function by managing staff recruitment operations, onboarding new hires, and maintaining a local database and personnel records. Furthermore, the candidate will be expected to organize Ghana staff training and professional development initiatives, as well as to coordinate the renewal of staff benefit programs and to administrate benefit programs for new recruits. (10%)

Who is USP looking for?

The ideal candidate will have demonstrated knowledge of our vision, a dedication to excellence through inclusive and equitable behaviors and practices, and the ability to swiftly establish credibility with stakeholders, in addition to the following qualifications and experience:

• BSc/BA in business administration or a closely related discipline
• 5 years of relevant professional experience

Other Desired Preferences

• USP experience and/or pharmaceutical industry expertise
• Knowledge of scientific/technical terms
• MS Office Proficient
• A critical thinker with problem-solving abilities
• Outstanding organizational and multitasking skills
• Outstanding organizational, communication, and interpersonal abilities
• A team member with strong leadership abilities
• Good understanding of the regulatory standards that govern firms’ operations in Ghana.
• Proven ability to provide productive support to both internal and external staff.
• Through their behaviors and demeanor, they project a professional image.

Benefits

USP gives you the benefits you need to protect yourself and your family today and in the future. You can have peace of mind knowing that your personal and financial well-being is secured, thanks to company-paid time off, comprehensive healthcare options, and retirement savings.

How to Apply for this Career Opportunity at USP

Click Here to Apply Online

Closing Date: 30th December, 2023

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