June 6th, 2023 at 08:12 pm
Procurement Officer at GAAS
Objectives of the Ghana Academy
In 1959, an Act of Parliament set up the Ghana Academy of Arts and Sciences (GAAS) to support the creation, acquisition, sharing, and use of knowledge for the growth of the country. It is made up of Fellows who have done great things in the Arts and Sciences. It is led by a Council with a President, Vice-Presidents, an Honorary Secretary, and other chosen members.
The Academy’s work is run by the Executive Secretary and other managerial, secretarial, and clerical staff who make up the Secretariat. Under the direction of the Honorary Secretary, the Executive Secretary is in charge of running the Academy on a day-to-day basis. They are also in charge of the strategic plan and other policy guidelines.
Duty Description:
The Procurement Officer works for the Executive Secretary and is in charge of buying things and making sure they are both cheap and good quality. He or she evaluates suppliers, products, and services, negotiates contracts, keeps good relationships with suppliers, and makes sure that purchases are both good value and high quality.
Scope of Work
- Make an annual procurement plan that includes a full list of expected purchases and is kept up-to-date;
- Make bids for goods, works, and services that don’t go over the approved limit.
- Keep a database of suppliers;
- Write requests for proposals and ads for consulting services;
- Hold bid openings and evaluate bids for goods, works, and services;
- Keep an eye on projects’ procurement processes to make sure they follow the rules;
- Write a quarterly report on the status of procurement.
- Be the Secretary of the Academy’s Entity Tender Committee; and
- Do any other tasks that the Honorary Secretary or the Executive Secretary may give you.
Needed Qualifications and Experience
- Applicants should have a good bachelor’s degree and a master’s degree in supply chain management, business administration, purchasing management, or a similar field.
- Candidates should have at least five (5) years of experience in buying after they got their qualifications.
Qualities
- Should be able to think analytically and keep up with product and service trends;
- Should have a strong understanding of local and global market trends, procurement strategies, organizational goals, and supplier capabilities to ensure success;
- Should be able to explain the value of strategic sourcing and procurement to key suppliers and build and keep relationships with them;
- Should evaluate existing procurement policies and procedures and update them when necessary;
- Should be able to work with a wide range of people from different backgrounds and industries;
Tenure
- based on how well they do their job or until they hit the mandatory retirement age of 60 years.
- Pay: The pay is the same as an assistant publication officer at a public university in Ghana.
Location: Accra.
How to Apply for Procurement Officer at GAAS
Those who want to apply must send the full application package to the Search Committee, Ghana Academy, at the following email address: vacancies@gaas-gh.org
You should also send a hard copy of your entry to the Search Committee at the address already given.
The following items should be included in the application packet, whether it is submitted electronically or in paper copy:
- A cover letter;
- A curriculum vitae that has been brought up to date;
- Copies of any relevant academic or professional credentials; and
- A statement of approximately 2,500 words stating how the applicants propose to support the strategic plan of the Academy, which must be submitted for consideration for the positions of Executive Secretary and Procurement Officer.
Closing Date: 30 June, 2023
PLEASE NOTE THAT ONLY CANDIDATES WHO HAVE BEEN SHORTLISTED WILL BE CONTACTED AT THIS TIME.
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