New Job Opportunity at World Vision

New Job Opportunity at World Vision

POSITION: Officer – Grants Finance 

With over 70 years of combined experience, we are dedicated to assisting the most vulnerable children in overcoming poverty and experiencing full life. We assist children from all backgrounds, even in the most perilous situations, inspired by our Christian faith.

Come join our 33,000+ staff members working in nearly 100 countries and share the excitement of changing the lives of vulnerable children!

Key Responsibilities

• Manage all day-to-day financial transactions of the project/program to ensure effective implementation within World Vision International Financial policies and procedures and donor requirements.
• Setting up and verifying compliance with financial procedures and controls, as well as giving information to the Regional Accountant and Project Manager to guide resource allocation choices.
• Communicate World Vision’s Christian ethos and live a spiritual life that sets an example for others.

Planning and Budgeting

• In coordination with the Project Manager, ensuring that project planning and budgeting work is scheduled to fulfill the needs / timeframes set by donors, NO, and other important stakeholders, as well as Horizon.
• Work with the project team to ensure that project budgets are clear and in line with project goals and outcomes, taking into account WVI Finance Policies and donor rules.
• Assist the Project Manager with budget-related communications with donors and other stakeholders. Determine the project’s cash requirements and help the Regional Accountant in submitting a timely financing request to NO.
• Coordinate with the Project Manager to ensure that project procurement strategies are carried out within the budget timelines.
• Financial partnering entails participating in the financial capability evaluation of possible partners as well as the partner selection process; assisting partners with project planning and budgeting; developing agreements with partners; and consolidating partners’ budgets into the WV project budget.

Accounting

• Prepare and process bank deposits, withdrawals, and petty cash payments. Prepare vouchers and invoices for payment. Post transactions to the general ledger/voucher interface.
• Organize accounting-related documents for easy retrieval. Scan all project vouchers and preserve soft copies on file.
• Ensure that all project workers submit their monthly LDR/Timesheets on time, and that LDR/Timesheet and payroll expenses are reconciled correctly.
• Financial Partnership -Verify the fund transfer to partners and documents as per the agreements.
• Maintain a good tracking system for money disbursed to sub-grantees, and reconcile their accounts on a daily basis.

Reporting & Compliance

• Produce financial reports in accordance with FFM, local government, and donor regulations.
• Work with the project team and project managers to generate variance analyses for all sections of financial reporting where there is significant variation.
• Create a financial monitoring system, analyse financial reports/information, and distribute it with all stakeholders.
• Identify major donor requirements and communicate with the project team. Financial Partnering
• Participate in the monitoring of partners’ financial and accounting operations in accordance with agreements, local government, WV requirements, and donor laws; evaluate and analyse partners’ financial reports; and assist with any necessary revisions to partners’ financial reports.
• Ensure that sub-grantees submit timely, comprehensive, and accurate financial reports in accordance with agreements, local government, WV requirements, and donor rules.
• Review and analyse sub-grantees’ financial reports and assist with any necessary revisions.

Risk Management, Internal Controls, and Compliance

• Assist in establishing a proper internal control system within the project team.
• Transparency and honesty should be promoted and practised in order to ensure good resource management.
• Communicate potential risks to the right persons throughout program execution. In collaboration with NO and partner financial departments, implement corrective actions/measures in response to audit recommendations and evaluate progress on an ongoing basis.
• Financial Partnering – Collaborate with partners to identify areas for improvement in internal control systems to ensure that operations are carried out in accordance with agreements; and assist in the development of internal control systems/manuals as needed.
• Ensure that partners follow financial WV and donor rules, procedures, and requirements.
• Identify major donor requirements and convey them to the project team.
• Alert the management team if there are any inconsistencies or a danger of noncompliance.
• Monitor continuing activities, such as site visits and discussions with subgrantees.
• Ensure that partners follow the financial WV and donor policies, processes, and requirements.

Staff Capacity Building

• Provide orientation on finance policies and processes to newly hired employees.
• Assess staff financial training requirements and implement a capacity-building strategy.
• Work with partners to identify their financial learning requirements, referring to their financial capability assessment results. Encourage financial training and mentorship among partners.

Record Keeping

• File accounting-related documents for simple retrieval and in accordance with donor standards.
• Ensure that all necessary grant information is available on a timely basis, and that grant documentation from the proposal to the final stage are properly filed, both electronically and in hard copy.
• Maintain all financial documents/information to meet donor, WVI, and audit requirements/standards.

Audit

• Assist project staff with pre-audit preparations for internal and external audits. In collaboration with NO and partner financial departments, implement corrective actions/measures in response to audit recommendations and evaluate progress on an ongoing basis.

Other Competencies and Attributes

• Must be a devout Christian capable of overcoming denominational differences.
• Attend and/or lead daily devotions and monthly Chapel sessions.
• Other duties may be assigned as needed.

Qualifications: Education, Knowledge, Technological Skills, and Experience

The following can be learned by a combination of formal or self-education, prior experience, or on-the-job training:

• Minimum A bachelor’s degree with a concentration in management, finance, or accounting is necessary, as is Part 11 of the ACCA, CA, or CIMA.
• Technical Training Qualifications Required: Advanced knowledge of Microsoft Excel, Word, and PowerPoint. A functional knowledge of SunSystems accounting software is an added benefit.
• Language skills: Proficient in both spoken and written English.
  Accounting experience: 3 years. (Experience with grant programs desired.)
• Other: Strong analytical abilities.

Working Environment and Conditions

• Work environment: Office-based, with periodic field trips.
• Travel: 10%. Domestic travel is required.

How to Apply for this Job Opportunity at World Vision

Click Here to Apply Online

Closing Date: April 15, 2024

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