Job Opening at International Institute of Tropical Agriculture (IITA)

Job Opening at International Institute of Tropical Agriculture (IITA)

POSITION: Administrative and Accounts Assistant

About the company

The International Institute of Tropical Agriculture (IITA) is a non-profit organization that comes up with new ways to help farmers in Africa deal with food, malnutrition, poverty, and the destruction of natural resources. Working with different partners in sub-Saharan Africa, we improve people’s ways of life, boost food and nutrition security, create more jobs, and protect the integrity of natural resources.

IITA is a part of CGIAR, a world partnership for agricultural research that works to make sure there will be enough food in the future. Please go to www.iita.org to learn more about IITA.

Job Description

The International Institute of Tropical Agriculture Ghana is looking for an educated Ghanaian to work as an Administrative and Accounts Assistant in its Accra Liaison Office.

ROLE

The person who gets the job will do the following:

• Help the Country Representative and Station Administrator with the day-to-day running of the Accra Office and routine tasks.
• Assume responsibility for general office administrative tasks, such as arranging travel, hosting visitors, answering the phone and other requests, planning events, conferences, and workshops, writing letters, setting up appointments, helping to hire new staff, taking care of the vehicle and office equipment, and buying supplies and equipment.
• Keep the Accra Liaison Office running well by keeping a good filing system and database.
• Help the Station Accounts Officer and Cashier make and handle payments as needed and according to the rules.
• Manage the Accra Office’s small cash and spending reports in line with the institute’s rules and policies.
• Make cash awards every week and every month.
• Work with the Station Accounts Officer and Cashier to make sure that all activities are properly recorded.
• Make copies of all original vouchers, invoices, receipts, and other papers that back up financial transactions and keep them safe.
• Do any other tasks connected to administrative and financial management that your supervisor tells you to do.

Skills or Experience Needed

• Bachelor’s degree in Business Studies in Secretaryship and Management with Accounting or a similar field. Having a master’s degree in public administration or a similar field will be a plus.
• It is best if you have worked in a similar or related role for at least 5 years in an international research organization.
• Good organizational and people skills for the office
• Good computer skills, including spreadsheets, word editing, and other MS Office programs
• Good English both in writing and in speech. Having some understanding of French would be a plus.
• Must be able to work well with others and learn quickly.
• be independent and able to work with little direction.

How to Apply for this Job Opening at IITA

Applicants should send a cover letter and CV (no more than 4 pages) explaining why they want the job, relevant documents and testimonials, and the names and addresses (telephone and email) of three referees who know about the candidate’s professional qualifications and work experience.

Applications should be sent to The Station Administrator, IITA-Ghana, and sent ONLY by email to: iita-ghanahr@cgiar.org. Only the candidates who make the shortlist will be called. Date of end: July 6, 2023

IITA is a company that treats everyone the same. Women who meet the requirements are especially urged to apply.

Only the people who have been chosen for interviews will be called.

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