Job Vacancy Notice at Abt Associates
POSITION: Temporary Administration Assistant
Job Description
Abt Associates is now looking for a temporary Administrative Assistant for the Resilience in Northern Ghana Systems Strengthening (RING II Systems Strengthening) project. The goal of this activity is to improve all stakeholders’ ability to address low nutrition and weak resilience in northern Ghana. RING II Systems Strengthening will result in long-term improvements in the delivery of local services, leading to measurable gains in the nutrition and resilience of an estimated 85,000 reproductive-aged women and children under the age of five.
The temporary Administrative Assistant will be stationed in Bolgatanga, Ghana, and will report directly to the Bolgatanga Regional Coordinator. The post will have a three-month contract.
Core Responsibilities
- Assist in the planning and execution of logistics for project activities such as workshops, training, and meetings, as well as lodging and travel arrangements, including but not limited to contacting participants, negotiating and securing event space, and supervising the payment of per diem and snacks/meals.
- Provide trip logistics support to employees and partners, including transportation and lodging reservations.
- Assist with office management (cleanliness and order) and create and implement office support activities. Supervise cleaners and drivers.
- Ensure that items, materials, and office equipment are used and disposed of properly.
- Perform general clerical chores such as photocopying, scanning, faxing, filing, and mailing.
- Assist the Finance and Administration Director with procurement responsibilities such as generating requests for quotes, analyzing quotations or bids, creating buy requisitions and orders, and submitting procurement papers.
- Assists the Finance and Administration Director with updating the project inventory list.
- Control the stock of office supplies.
- Ensure that office bills are settled on time by alerting anticipated payment needs to the paying office, which can be either the location-specific accounting staff or the Tamale
- Head Office, depending on the threshold.
- Assist drivers and other district employees in completing timesheets and Advance and
- Travel Expense Reports. Act as the office’s timekeeper.
- Keep a record of all documents received.
What We Value
- Secondary school (minimum), a technical school diploma, or a bachelor’s degree in administration, management, business, social science, or another comparable discipline is preferred.
- Excellent knowledge and expertise with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation applications.
- The ability to plan and execute complicated activities autonomously while dealing with daily management issues and being organized and focused on long-term deadlines and strategy is highly desirable.
- Ability to evaluate problems and devise solutions.
- Excellent interpersonal communication and organizational abilities.
- Candidates with expertise working on USAID-funded projects or in other areas of international development are preferred.
What We Offer:
We cultivate an environment in which you can thrive in your own unique way. Our innovative overall rewards programs are intended to help you balance your professional and personal lives. The approach to your well-being revolves around comprehensive benefits and professional development.
Abt Associates is an Affirmative Action/Equal Opportunity Employer dedicated to building a diverse workforce. Abt Associates offers competitive pay and comprehensive employee benefits. Local candidates are especially encouraged to apply.
Disclaimer: Abt Associates would never ask an applicant for money in exchange for an employment offer.
How to Apply for this Job Vacancy Notice at Abt Associates
Closing Date: September 21, 2024
NOTE:
It is important to keep in mind that employers receive many applications for each job posting and will only select the most qualified candidates. Furthermore, NewsNowGh does not have any influence over the decisions made by employers/recruiters. As a result, we cannot guarantee that sending applications will lead to candidates being shortlisted or selected for a particular position.
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