Administrative Assistant

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Job Description

PURPOSE OF THE ROLE
  • To perform a variety of administrative and clerical tasks by providing support and follow-up on assignments to ensure they are well executed as instructed or directed to meet the objectives of the company.
  • Assist and provide support to managers to ensure efficient operation of the office, assisting in daily office needs and managing the company’s general administrative duties.
DUTIES AND RESPONSIBILITIES
  • Develop and maintain a filing system
  • Run daily errands and ensure duties assigned are carried out in a timely and professional manner
  • Organize and schedule appointments, plan meetings, and coordinate events as necessary
  • Follow up on assignments and present progress reports and any feasible actions required to be taken.
  • Coordinate weekly reports and submit them to the Line manager
  • Update paperwork, maintain documents and word processing into a software program
  • Assist the administrator to order office supplies and researching new deals and suppliers
  • Provide general support to visitors
  • Aiding with client reception duties as needed
  • Submit and reconcile expense report
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning
  • Handle sensitive information in a confidential manner
  • Perform any other duties assigned
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Required Skills or Experience

  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
Required Skills and Experience
  • 1st degree and a diploma and others
  • A minimum of 2years progressive work experience in a similar role
  • The incumbent must have proficient knowledge in Office administrative procedure
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SKILLS & ABILITIES

The incumbent must demonstrate the following skills and abilities

  • Ability to maintain a high level of confidentiality
  • Excellent  interpersonal skills and organizational skills
  • Effective communications skills
  • Computer skills including the ability to operate spreadsheet  and word-processing  programs and fast typing skills

PERSONAL ATTRIBUTES

  • Be honest and trustworthy
  • Be respectful and polite
  • Possess cultural awareness and sensitivity
  • Be punctual and flexible

How To Apply

All applications should go to: Skills@gmail.com

CLOSING DATE: The deadline is 15th December

  • Only shortlisted applicants will be contacted.

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