November 22nd, 2021 at 02:25 pm
Job Description
PURPOSE OF THE ROLE
- To perform a variety of administrative and clerical tasks by providing support and follow-up on assignments to ensure they are well executed as instructed or directed to meet the objectives of the company.
- Assist and provide support to managers to ensure efficient operation of the office, assisting in daily office needs and managing the company’s general administrative duties.
DUTIES AND RESPONSIBILITIES
- Develop and maintain a filing system
- Run daily errands and ensure duties assigned are carried out in a timely and professional manner
- Organize and schedule appointments, plan meetings, and coordinate events as necessary
- Follow up on assignments and present progress reports and any feasible actions required to be taken.
- Coordinate weekly reports and submit them to the Line manager
- Update paperwork, maintain documents and word processing into a software program
- Assist the administrator to order office supplies and researching new deals and suppliers
- Provide general support to visitors
- Aiding with client reception duties as needed
- Submit and reconcile expense report
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning
- Handle sensitive information in a confidential manner
- Perform any other duties assigned
Required Skills or Experience
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Required Skills and Experience
- 1st degree and a diploma and others
- A minimum of 2years progressive work experience in a similar role
- The incumbent must have proficient knowledge in Office administrative procedure
SKILLS & ABILITIES
The incumbent must demonstrate the following skills and abilities
- Ability to maintain a high level of confidentiality
- Excellent interpersonal skills and organizational skills
- Effective communications skills
- Computer skills including the ability to operate spreadsheet and word-processing programs and fast typing skills
PERSONAL ATTRIBUTES
- Be honest and trustworthy
- Be respectful and polite
- Possess cultural awareness and sensitivity
- Be punctual and flexible
How To Apply
All applications should go to: Skills@gmail.com
CLOSING DATE: The deadline is 15th December
- Only shortlisted applicants will be contacted.