Finance Administration Officer

Finance Administration Officer

Company Profile

The Planned Parenthood Association of Ghana (PPAG), is an NGO and a member of the International Planned Parenthood Federation (IPPF). PPAG, a leading provider of Sexual and Reproductive Health and Rights (SRHR) education, information and services in Ghana, in close collaboration with OXFAM, hereby invites result-oriented and committed persons to apply for the following vacant position to be filled in the Association.

Job Description

• DIRECTLY REPORT TO: FACILITY HEAD
• INDIRECTLY REPORT TO: SENIOR FINANCE MANAGER and PROCUREMENT AND ADMINISTRATION MANAGER HEAD OFFICE

DUTIES AND RESPONSIBILITIES

• Firstly, Prepares monthly, quarterly, half yearly and annual projects and other financial and any other reports that may be assigned
• Secondly, Coordinate and ensure that expenses are incurred in accordance with the Association’s policies.
• Thirdly, Coordinates and ensures that expenditure returns are received, reviewed, properly coded and entered into the accounting system.
• Moreover, Prepares consolidated final accounts and supporting schedules for the end- of -year audits
• Additionally, Ensures that consistency is maintained in the internal control system and report any lapses to the Senior Finance Manager
• Then, Coordinates and ensures that funds are available for activity implementation
• Also, Undertakes monthly update of Fixed Asset Register for the facility and projects
• Furthermore, Ensures that all non-current assets are well coded and recorded in the assets register.
• Besides that, Facilitate procurement of goods, works and services in accordance with PPAG’s policies and procedures at the facility.
• Thereafter, Ensure that all assets are properly maintained and insured at all time.
• More so, Prepares monthly Bank Reconciliation statements
• Most importantly, Assists in preparation of Annual Business Plan (BP)
• Again, Prepares Annual Workplans and completes Performance Appraisal Form
• Next is, Manages the facility’s store in terms of Monthly reporting, receiving, recording, storage, issuing of goods/drugs/commodities meant for the facility.
• After that, Ensures that stock records/ledgers are regularly updated using the Tally cards, etc.
• Afterwards, Conducts and reports on periodic stock counts
• Last but not least, Manages the vehicles and other moveable properties of the Association at the facility.
• Finally, Perform any other duties that may be assigned by the Supervisor

Required Skills or Experience

• A first degree in Accounting or its equivalent.
• A minimum of 3 years relevant working experience., Proficiency in computer skills, spreadsheet, accounting packages and MS Word, Excel, Power Point is required.
• Good working knowledge in Accpac Accounting Software is preferable.

The Person Must have:

• Good working knowledge in the use of the computer
• Experience in providing technical support to other staff
• Then, Have very good interpersonal, communication, and report writing skills
• Must be honest, transparent and reliable High sense of responsibility, accuracy and judgmental skills
• Must be team player and able to work for long hours and under pressure
• Lastly, Must be able to work with little or no supervision and have an eye for details