17.2 C
New York
Friday, April 19, 2024
More

    Latest Posts

    Delegation of the European Union Invites Job Applications


    March 9th, 2024 at 07:43 am

    Delegation of the European Union Invites Job Applications

    Role Title: Office Support Agent

    Duties And Responsibilities

    Front Desk Duties

    • Maintaining a clean and organised reception area.
    • Greeting and assisting visitors with courtesy.
    • Maintaining an accurate visitor logbook.
    • Answering, screening, and routing telephone calls.
    • Handle daily receiving mail
    • Coordinate with DHL for weekly diplomatic bag delivery and departure.
    • Book meeting spaces as needed
    • Manage visitor access cards (both in and out)

    Clerical and Secretarial Support Duties

    • Manage small conference room behind reception and register arriving mail in Ares application.
    • Prepare files for meetings, label envelopes, and send mail as needed.
    • Create signature-ready correspondence.
    • Register incoming bills in the ABAC application.
    • Manage daily newspaper deliveries and guarantee proper dispatching within the office.
    • Manage the inventory of drinking water and supplies required for internal meetings; monitor stock on a regular basis, place and expedite orders, and inspect goods upon delivery.
    • Include requests for official transportation in the application.
    READ ON:  Envicare Services Limited Available Vacancies

    Other Responsibilities include:

    • Following up on driver approvals
    • Updating mission rosters
    • Booking official or rented cars for missions
    • Providing administrative and logistical support for internal meetings, missions, and conferences
    • Creating/updating contact databases for Administration and Section
    • Searching for suitable service providers on the internet.

    Professional requirements.

    • Strong organising and writing skills
    • Clear communication abilities.
    • Demonstrates a sense of duty and initiative.
    • Possesses problem-solving skills.
    • Can work independently with minimal supervision.
    • Capable of multitasking.
    • Produces high-quality work quickly.

    Personal needs.

    • Punctual
    • Professional attitude and appearance
      Resourceful and pragmatic
    • Professional customer service skills
    • Discrete in handling information
    • Flexible and adaptive to a multidisciplinary and multicultural environment
    • Driven to learn and acquire new skills.
    READ ON:  Counseling Psychologist at Academic City College

    Location: Accra.

    How to Apply for this Delegation of the European Union Job

    Interested candidates should send their application and accompanying documentation via email to [email protected], with the subject “Application: Office Support Agent- [Family name and first name]“.

    Shortlisted candidates will be invited to take a written test. Only those who pass the written test will be invited to the interview. The successful candidate will be recruited based on medical fitness.

    The application should include a cover letter, a thorough CV, and one professional reference.

    Closing Date: March 15, 2024.

    RECOMMENDED

    Latest Posts

    spot_imgspot_img

    Don't Miss

    [tdn_block_newsletter_subscribe title_text="Stay in touch" description="VG8gYmUgdXBkYXRlZCB3aXRoIGFsbCB0aGUgbGF0ZXN0IG5ld3MsIG9mZmVycyBhbmQgc3BlY2lhbCBhbm5vdW5jZW1lbnRzLg==" input_placeholder="Email address" tds_newsletter2-image="5" tds_newsletter2-image_bg_color="#c3ecff" tds_newsletter3-input_bar_display="row" tds_newsletter4-image="6" tds_newsletter4-image_bg_color="#fffbcf" tds_newsletter4-btn_bg_color="#f3b700" tds_newsletter4-check_accent="#f3b700" tds_newsletter5-tdicon="tdc-font-fa tdc-font-fa-envelope-o" tds_newsletter5-btn_bg_color="#000000" tds_newsletter5-btn_bg_color_hover="#4db2ec" tds_newsletter5-check_accent="#000000" tds_newsletter6-input_bar_display="row" tds_newsletter6-btn_bg_color="#da1414" tds_newsletter6-check_accent="#da1414" tds_newsletter7-image="7" tds_newsletter7-btn_bg_color="#1c69ad" tds_newsletter7-check_accent="#1c69ad" tds_newsletter7-f_title_font_size="20" tds_newsletter7-f_title_font_line_height="28px" tds_newsletter8-input_bar_display="row" tds_newsletter8-btn_bg_color="#00649e" tds_newsletter8-btn_bg_color_hover="#21709e" tds_newsletter8-check_accent="#00649e" embedded_form_code="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" descr_space="eyJhbGwiOiIxNSIsImxhbmRzY2FwZSI6IjE1In0=" tds_newsletter="tds_newsletter3" tds_newsletter3-all_border_width="0" btn_text="Sign up" tds_newsletter3-btn_bg_color="#ea1717" tds_newsletter3-btn_bg_color_hover="#000000" tds_newsletter3-btn_border_size="0" tdc_css="eyJhbGwiOnsibWFyZ2luLWJvdHRvbSI6IjAiLCJiYWNrZ3JvdW5kLWNvbG9yIjoiI2E3ZTBlNSIsImRpc3BsYXkiOiIifSwicG9ydHJhaXQiOnsiZGlzcGxheSI6IiJ9LCJwb3J0cmFpdF9tYXhfd2lkdGgiOjEwMTgsInBvcnRyYWl0X21pbl93aWR0aCI6NzY4fQ==" tds_newsletter3-input_border_size="0" tds_newsletter3-f_title_font_family="445" tds_newsletter3-f_title_font_transform="uppercase" tds_newsletter3-f_descr_font_family="394" tds_newsletter3-f_descr_font_size="eyJhbGwiOiIxMiIsInBvcnRyYWl0IjoiMTEifQ==" tds_newsletter3-f_descr_font_line_height="eyJhbGwiOiIxLjYiLCJwb3J0cmFpdCI6IjEuNCJ9" tds_newsletter3-title_color="#000000" tds_newsletter3-description_color="#000000" tds_newsletter3-f_title_font_weight="600" tds_newsletter3-f_title_font_size="eyJhbGwiOiIyMCIsImxhbmRzY2FwZSI6IjE4IiwicG9ydHJhaXQiOiIxNiJ9" tds_newsletter3-f_input_font_family="394" tds_newsletter3-f_btn_font_family="" tds_newsletter3-f_btn_font_transform="uppercase" tds_newsletter3-f_title_font_line_height="1" title_space="eyJsYW5kc2NhcGUiOiIxMCJ9"]