March 9th, 2024 at 07:43 am
Delegation of the European Union Invites Job Applications
Role Title: Office Support Agent
Duties And Responsibilities
Front Desk Duties
- Maintaining a clean and organised reception area.
- Greeting and assisting visitors with courtesy.
- Maintaining an accurate visitor logbook.
- Answering, screening, and routing telephone calls.
- Handle daily receiving mail
- Coordinate with DHL for weekly diplomatic bag delivery and departure.
- Book meeting spaces as needed
- Manage visitor access cards (both in and out)
Clerical and Secretarial Support Duties
- Manage small conference room behind reception and register arriving mail in Ares application.
- Prepare files for meetings, label envelopes, and send mail as needed.
- Create signature-ready correspondence.
- Register incoming bills in the ABAC application.
- Manage daily newspaper deliveries and guarantee proper dispatching within the office.
- Manage the inventory of drinking water and supplies required for internal meetings; monitor stock on a regular basis, place and expedite orders, and inspect goods upon delivery.
- Include requests for official transportation in the application.
Other Responsibilities include:
- Following up on driver approvals
- Updating mission rosters
- Booking official or rented cars for missions
- Providing administrative and logistical support for internal meetings, missions, and conferences
- Creating/updating contact databases for Administration and Section
- Searching for suitable service providers on the internet.
Professional requirements.
- Strong organising and writing skills
- Clear communication abilities.
- Demonstrates a sense of duty and initiative.
- Possesses problem-solving skills.
- Can work independently with minimal supervision.
- Capable of multitasking.
- Produces high-quality work quickly.
Personal needs.
- Punctual
- Professional attitude and appearance
Resourceful and pragmatic - Professional customer service skills
- Discrete in handling information
- Flexible and adaptive to a multidisciplinary and multicultural environment
- Driven to learn and acquire new skills.
Location: Accra.
How to Apply for this Delegation of the European Union Job
Interested candidates should send their application and accompanying documentation via email to delegation-ghana-recruitments@eeas.europa.eu, with the subject “Application: Office Support Agent- [Family name and first name]“.
Shortlisted candidates will be invited to take a written test. Only those who pass the written test will be invited to the interview. The successful candidate will be recruited based on medical fitness.
The application should include a cover letter, a thorough CV, and one professional reference.
Closing Date: March 15, 2024.
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