Job Vacancy at Oyster Premium Integrated Limited
POSITION: Administrative Assistant
About Oyster Integrated Group
Oyster is the leading Building Material and Technology Company, committed to offering brands distinctive voices and messaging platforms through premium out-of-home solutions, along with superior services and delivery for the construction sector.
Becoming a part of Oyster signifies opting for a dynamic organization and exploring fresh opportunities within a team celebrated for its energy, creativity, and innovative spirit. We are committed to fostering a diverse and motivated workforce. If you want to acquire experience in Technology, Construction, and advertising and be part of a lively and enjoyable environment, submit your application today!
The Position:
Oyster Integrated is actively looking for an Admin Assistant to report to our head of operations and offer administrative assistance.
This is a full-time role located in our Haatso, Accra office and will function in a hybrid work arrangement.
Main Duties:
- Coordinate and oversee calendars, arranging appointments and making sure all participants are notified and updated on schedule information.
- Professionally manage incoming calls, accurately record messages and advertising inquiries, and organize conference calls promptly.
- Assess and address daily internal and external correspondence and overnight deliveries.
- Generate, compose, and send professional letters, memorandums, emails, and faxes either autonomously or as directed.
- Create and uphold a well-structured filing system, organizing correspondence and other documents methodically.
- Arrange both domestic and international travel plans, guaranteeing that correct information is recorded in the calendar.
- Finalize expense reports and handle invoices, verifying appropriate account codes and necessary signatures.
- Organize both on-site and off-site internal and external meetings, making sure to arrange adequate setup and preparation of resources.
- Participate in meetings and events as required, facilitating the weekly sales call.
- Help with designated special projects, including the development of spreadsheets, Word files, and PowerPoint slides.
- Assist the sales team with generating leads, prospecting, managing timelines, and refreshing pipelines/reports.
- Exhibit a strong degree of professionalism when dealing with confidential and sensitive matters.
- Carry out basic clerical tasks like filing, photocopying, scanning, faxing, and mailing.
- Schedule, arrange, and manage internal events, conferences, and sales meetings, including the annual Upfront.
Qualifications and Requirements:
- Entry-level / 1 year of relevant experience, or an equivalent mix of education and experience.
- Proficient in a minimum of one Ghanaian language and English.
- Outstanding spoken and written communication abilities.
- Skilled in Microsoft Suite (comprising Word, Excel, PowerPoint, and Outlook).
- Adaptability, flexibility, and a readiness to engage with ever-shifting priorities with eagerness.
- Robust organizational, analytical, problem-solving, and interpersonal abilities; capable of overseeing priorities and workflow amidst fluctuating schedules and requirements.
- Can manage uncertainty and is capable of predicting what should occur next.
- Robust analytical and problem-solving skills; capable of prioritizing and managing workflow.
- Preference for experience with the sales and marketing team.
- Most are likely staying close to Hatso.
How to Apply for this Job Vacancy at Oyster Premium Integrated Limited
Kindly forward your CV to hradmin@oysterintegrated.com.
Closing Date: April 27, 2025
NOTE:
It is important to keep in mind that employers receive many applications for each job posting and will only select the most qualified candidates. Furthermore, NewsNowGh does not have any influence over the decisions made by employers/recruiters. As a result, we cannot guarantee that sending applications will lead to candidates being shortlisted or selected for a particular position.
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