Voucher Examiner (Local Compensation Plan)

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

MARKET VALUE: GHS 81,407.00 – GHS 126,179.00 equivalent to FSN-8

In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Accra. Final compensation will be negotiated within the market value. 

PERIOD OF PERFORMANCE:  The period of performance is five (5) years, estimated to start about June 2022. The services provided under this contract are expected to be of continuing nature executed by USAID through a series of sequential contracts, subject to availability of funds, satisfactory job performance and need for continued services.

PLACE OF PERFORMANCE: Accra, Ghana with possible travel as stated in the Statement of Work.

Statement of Duties.

ELIGIBLE OFFERORS: All interested candidates are eligible to work in Ghana. Cooperating Country National (CCN) is defined as an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

SECURITY LEVEL REQUIRED: Regional Security Office Clearance

STATEMENT OF DUTIES 

General Statement of Purpose of the Contract 

The position is located in the Regional Financial Management Office (RFMO), Payment Section in USAID West Africa Mission. 

The position is responsible for performing a full range of examining, analyzing, and processing payments for a variety of complex vouchers. The primary purpose of this position is to: 

• examine and process vouchers and invoices from multi-million dollar, long-term technical assistance contractors and grantees, both direct and host country, for USAID project and non-project activities and administrative operations, recommending for payment or indicating required clarification or justification; and to control and monitor payment requests and disbursements for USAID project and non-project activities and administrative operations to which assigned.

Statement of Duties to be Performed 

• Examines and audits invoices from multi-million dollar, long-term, project and program funded, host country, USAID direct technical assistance contractors and grant recipients, and administrative operations. 
• Analyzes transactions to ensure that claims are in accordance with contract provisions, within control of budget line items, the application of indirect cost rates and rate adjustments, the level of effort required and necessary payment documentation. 
• Verifies that the fiscal data on the voucher is correct and complete. 
• Ensures that all authorizations, certifications, and other documents are on file. 
• Also ensures that payments are in accordance with applicable U.S. and Client Country or other applicable host country laws and regulations. 
• Much of procurement is multi-appropriation funded requiring detailed reviews and an effective decision-making process prior to processing payment, including applying older funds for payment to avoid expiration of available fund balances. 
• Analyzes the budget and control the funds.
•  Estimates the expected average monthly cost and questions over or under expenditures. 
• Analyzes requests for advances and maintains control with expense reports submitted by contractors and grantees. 
• Works closely with the Financial Analysts in conducting various reviews and engagements of local and U.S based implementing partners to ensure adequate oversight of the use of USG resources. 
• These include but are not limited to pre-award surveys, financial reviews/ assessments, and payment verification engagements. 
• Assists in the review of internal control systems of partners and provide recommendations to strengthen and improve the said systems.
•  Assists in performing a post-audit function of client records to determine if vouchers submitted and paid by USAID are properly supported with valid records. 
• Drafts and submits reports documenting the result of these reviews and engagements.
• Meets with grantees and contractors and advises on how to submit vouchers, attachments required timelines. 
• Provides assistance in the handling of requests for reimbursement and advance payments. 
• Advises payees giving reasons when payment is disallowed. 
• Prepares draft document outlining rationale concerning disallowances for A/CORs or Financial Analysts’ use in communicating with contractors and vendors

YOU CAN APPLY FOR THE FOLLOWING JOBS:

• Old Mutual Latest Job Opportunities
• P.M Renaissance Calls For Job Applications
• TEACHERS WANTED FOR IMMEDIATE EMPLOYMENT

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy

Supervisory Relationship:

• Works under the immediate supervision of the Supervisory Voucher Examiner who assigns work on a long-term basis and spot-checks completed assignments. 
• Receives indirect advice and guidance from the Chief Accountant, Financial Analyst, also receives direct guidance from the Certifying Officer while performing voucher examination duties. 
• The Supervisory Voucher Examiner writes the incumbent’s performance evaluation in consultation with the Certifying Officer. 
  

Supervisory Controls: This is a non-supervisory position

PHYSICAL DEMANDS 

The work requested does not involve undue physical demands.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION 

In order to be considered for the position, a candidate must meet the Minimum Qualifications. Applications will be pre-screened and only those that meet the Minimum Qualifications will be considered. These are the minimum qualifications necessary to be considered for the position: 

Education: 

• A University degree in BusinCompletion of Secondary Schooling, and an additional two years of post-secondary study in Business Administration-Accounting, Finance, Economics, or Business Management is required. ess Economics, Business Management, Accounting, or any field in the Social Sciences with a major in accounting is required.

Prior Work Experience: 

• At least five years of progressively responsible experience in accounting, budgeting, reporting and general financial management.
• One to two years of experience should have been in the application of fund and allotment accounting.

Language Proficiency: 

• Level 4 English ability (fluent) is required. Skill in writing English is particularly important.

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. 

The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far. The evaluation and selection criteria of the selected candidate will be based on a review of his/her qualifications, work experience, knowledge, skills and abilities, and level of language required.

The applicants who obtain the highest score based on the criteria defined will be interviewed and may also be required to pass a written test (depending on the TEC Chairperson’s decision). Security clearance and medical clearance are required for the top-ranking candidate, after conducting and receiving the positive reference checks.

The evaluation and selection criteria of the selected candidate will be based on a review of his/her qualifications, work experience, knowledge, skills and abilities, and level of language required. The applicants who obtain the highest score based on the criteria defined will be interviewed and may also be required to pass a written test (depending on the TEC Chairperson’s decision). Security clearance and medical clearance are required for the top-ranking candidate, after conducting and receiving the positive reference checks. 

Prior Work Experience (30 points): 

• At least three to five years of progressively responsible experience in accounting, financial management or a closely related field is required.

Job Knowledge (30 points): 

• Ability to demonstrate good knowledge of accounting and financial office operations is required.

Skills and Abilities (40 points):

•  Must have the ability to analyze numerous accounting records and determine the need for various types of entries and adjustments; to reconcile and balance accounts and to relate the purpose and objectives of projects to their costs and fiscal requirements. 
• The ability to utilize data processing techniques and strong interpersonal skills are also required.

SUBMITTING AN OFFER 

• Eligible Offerors are required to complete and submit the offer form AID 309-2 (OFFEROR INFORMATION FOR PERSONAL SERVICES CONTRACTS WITH INDIVIDUALS) which is available on the internet. 
• Offeror must also submit a signed cover letter and a resume. 
• Minimum of three (3) and a maximum of five (5) professional references with telephone and e-mail contacts, who are not family members or relatives. The applicant’s references must be able to provide substantive information about his/her past performance and abilities. At least one reference provided should be a current or former supervisor. 
• A supplemental document with written responses to the Evaluation Factors listed under Section III. 
• Relevant educational certificate (s) and work permit or residency permit. 
• Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I. 
• To ensure consideration of offers for the intended position, Offerors must prominently reference the position title and solicitation number in the subject line of their email.  
• Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents in order to be considered for the position. 

LIST OF REQUIRED FORMS PRIOR TO AWARD

 The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award: 

• Medical History and Examination Form (Department of State Forms) 
• Security Clearance 
• Finger Print Card (FD-258) 

BENEFITS AND ALLOWANCES 

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: 

BENEFITS: a

• Health Insurance 
• Annual Salary Increase (if applicable) 
• Annual and Sick leave 
• Annual Bonus 
• Salary Advance (0% interest) 
• Social Security Contributions 
• Local and American Holidays In accordance with Mission policy and local labor laws. 

ALLOWANCES (as applicable): 

• Meal Allowance 
• Miscellaneous Allowance In accordance with Mission policy and local labor laws. 

HOW TO APPLY

CLICK HERE TO APPLY ONLINE

CLOSING DATE/TIME: February 15, 11:59 pm Accra time.