April 28th, 2022 at 10:08 am

New Employment Opportunity at a financial institution

A reputable non-bank financial institution is seeking to recruit a suitably qualified person for the position of PERSONAL ASSISTANT to manage the Executive Department of the company.

• JOB TITLE: PERSONAL ASSISTANT
• REPORTS TO: HEAD OF HUMAN RESOURCES

POSITION SUMMARY:

• Provides executive, administrative and organisational support to the Executives by effectively managing schedules and performing a variety of confidential, administrative, secretarial, analytical and research duties. Also, The Personal Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Executive

DUTIES AND RESPONSIBILITIES

1. To begin with, Assist the Executive in the timely management of both written and verbal communications, including composing, editing and distribution.
2. Then, Assist in the management and organisation of the Executive’s calendar by scheduling appointments and meetings, engagements and daily activities, including notification of prospective attendees, post meeting correspondence and meeting minutes.
3. Also, Follow up on assignments and enquiries and provide status reports as appropriate.
4. Moreover, Prepare draft reports and other documents as required.
5. Afterwards, Create and maintain a system for organising and storing both electronic and hard-copy information and records.
6. Additionally, Receive and screen telephone calls
7. More so, Greet and check-in clients and other guests for meetings and events.
8. Last but not least, Conduct internet and other research as required. 9. Provide support to Board Secretariat.
9. Finally, Perform other duties as assigned by the Executive.

SKILLS REQUIRED

• Highly proficient computer skills, including Microsoft Word, Excel, PowerPoint and e-mail applications.
• Then, Excellent knowledge in office administration.
• Likewise, Excellent communication skills.
• Ability to exercise professionalism in all spheres of the role. 5. Highly effective organisational and time management skills.
• The Ability to use initiative and work independently
• Also, Ability to exercise tact and discretion in preparing and handling information of confidential and/or sensitive nature.
• Afterwards, Ability to efficiently respond in a calm and effective manner to a variety of demands.
• Lastly, The Ability to multitask

EDUCATION AND EXPERIENCE

• A minimum of a bachelor’s degree in Management Studies or its equivalent.
• A professional qualification in Secretarial Duties or its equivalent.
• Proficiency in French language would be an added advantage
• A minimum of five (5) years post qualification work experience with at least three (3) years in providing support to senior and/or executive level management.

PHYSICAL REQUIREMENTS

• Must be smart in appearance with a pleasant and professional disposition.

How To Apply for the Employment Opportunity at a Financial Institution

Interested persons should please send their application letters and CVs to: humanR.recruitment2022@gmail.com

CLOSING DATE FOR SUBMISSION OF APPLICATIONS IS MAY 19, 2022.

Please note that only shortlisted applicants will be contacted.

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