April 29th, 2021 at 08:20 am
We have an exciting opportunity for an Office Manager to join a globally stable but up and coming development company in Ghana specialized in energy and infrastructure project. Our client has strategic alliance with major energy and infrastructure companies in the world.
Their synergy approach to project delivery has contributed to their achievement of new investments Our client has a network of partners and top tier associates and continues to scout for talents to add technical depth and world-wide expertise to their capabilities.
Our client selected HD HR & Services as their recruitment partner to successfully source the position and add value to the wider recruitment strategy with market knowledge, trends and a previous track record in conducting similar searches.
ROLES
- Oversee operations of the Administration and Support Service within the organizational administration, including planning. organizing and directing departmental activities and operations, as well as project management, human resource, inventory taking, records management and ensuring general operation efficiency.
- Advise on operational and administrative matters and take a lead role in the development and implementation of policies, guidelines procedures and standards for the delivery of effective and efficient administrative and support services in the organization
- Coordinate plans and budget preparation and monitor their implementation at all (departmental) levels. Coordinate the preparation and submission of periodic operational reports on administration and support services
- Design improved job methods for increasing efficiency in the Administration and Support Services in the organization.
- Responsible for project management and administration Ensure operational efficiency by integrating organizational goals and visions in daily departmental business activities.
- Conduct regular organizational needs assessment at all levels (human resource, equipment, etc.).
- Prepare operational reports and schedules regularly handle customer inquiries and complaints and manage internal staff relations.
- Human resource management e.g. staff performance evaluation and management, staff grievance management, adherence to office policies and procedures, human resource management.
PERSON SPECIFICATION
Educational Qualification and Experience
Bachelor’s degree in Administration, Management, Project Management or other related field plus a Master’s degree in a relevant area from an accredited tertiary education institution with at least 5-7 years of relevant experience in a similar position/setting (construction industry) as a general manager/office manager.
EXPERIENCE
- Experience in planning and budgeting
- Experience in construction industry procurement process and practices.
- Experience in contract administration Knowledge
- Fair knowledge of the construction industry.
- Knowledge of administrative management, practices and procedures.
- Knowledge of management principles and with regard to office management
- Knowledge of quality assurance issues.
- Knowledge of health and safety.
- Spoken and written French will be an added advantage.
- Excellent writing and verbal communication skills.
- Ability to work, lead and manage a multi-disciplinary team.
- Ability to treat confidential information with appropriate discretion.
- Strong organizational skills and ability to multitask in a fast-paced environment.
- Time management and ability to meet deadlines.
- A proactive approach to problem-solving with strong decision making skills.
- Ability to work effectively with minimal supervision.
- Familiarity with Microsoft Office Suite internet skills, including use of e-mails, group messaging and data collection.
- Ability to organise workload, prontise, and work under pressure to meet tight deadlines.
- Messaging and data collection.
The Rewards: This position offers a competitive remuneration package and is an excellent opportunity for a professional to further their career with a global organization.
HOW TO APPLY
Please, submit your resume and covering letter in Microsoft Word format as an attachment via email to hd.humanresource2021@gmail.com
Please use the job position Office Manager as the subject for the email.
Deadline: Friday, May 13, 2021.
NB: Please note that only shortlisted candidates will be contacted for