Exciting Career Opportunity at TechnoServe
POSITION: Admin Officer
Description
Everyone deserves the opportunity to create a better future. For more than 50 years, this simple principle has been central to TechnoServe’s work around the world. TechnoServe is a pioneer in using business and markets to generate long-term solutions to poverty.
The low-income neighborhoods where we work are full of enterprising individuals. Their small-scale farms and companies are critical to economic development. But they face other problems, including low literacy, limited access to jobs and markets, unpredictable political dynamics, and, increasingly, the effects of climate change. Many women and young people face even more severe obstacles. People all across the world are breaking free from poverty by working with TechnoServe professionals.
The effects are amazing…as earnings rise and living conditions improve, families get access to health care and education that were previously unavailable. Communities and even countries benefit.
Job Summary:
The Admin Coordinator, who reports to the Senior Admin & Procurement Specialist and has a dotted line report to the Program Director -HAPPY, is a dynamic and agile position that will play an important role in enabling the efficient and compliant implementation of project activities, as well as ensuring the effective use of resources for maximum impact and the operation of an efficient office. To provide quality services to internal and external clients, you will approach policies, procedures, and guidelines from a client-oriented, results-focused perspective.
Program Overview:
Harnessing Agriculture Production and Prosperity for Youth (HAPPY) seeks to generate shared prosperity in Ghana by generating, sustaining, or upgrading dignified jobs while increasing agricultural production in the chicken, rice, soy, and tomato value chains. HAPPY will overcome production disparities in these four value chains by establishing resilient youth and women-led food systems.
The initiative will use the power of young women and men to improve off-takers sourcing and business models, develop creative entrepreneurial enterprises, encourage the adoption of improved practices and inputs, and impact the enabling environment by making their voices heard. The end outcome will be a more affluent and inclusive agriculture sector that drives prosperity throughout the country.
Primary Functions and Responsibilities
Administration, logistics, and office management.
- Assists the Supervisor with procurement functions, ensuring that goods and services are purchased under TechnoServe policy and regulations, and providing procurement support to staff members.
- Assists the project/office team in coordinating end-to-end logistics requirements, ensuring that proper logistical preparations are in place to support project implementation, including fleet and other resource management.
- Develop and maintain good connections with vendors and employees to ensure effective and agile task delivery.
- Assists in the coordination of project/office events and meetings, ensuring that events such as training, seminars, conferences, and meetings are appropriately planned, managed, and performed.
- Ensure that project operations and staff adhere to the country’s safety and security plans.
- Perform administrative responsibilities to ensure TechnoServe complies with local legal and statutory standards.
- Take responsibility for office document filing and design administrative procedures as needed to guarantee that all documents are filed and kept for auditing reasons.
- Assist Supervisor in keeping an up-to-date asset registry.
- Assists with the management of IT matters for the office.
- Take charge of all office supplies (water, electricity, internet, etc.) and maintenance routines (cleaning, servicing, etc.).
- Manage/supervise the front desk and keep it up to date with modern office practices.
- Assist with the supervision of drivers and office cleaners to ensure optimal performance.
- Assist with the creation of accounts payable documents (such as invoices and payment requests) for approval.
- Perform any additional related duties that may arise from time to time.
Basic Qualifications
- Bachelor’s degree in Business Administration or related field.
- At least 2 years of experience in general office administration, procurement, or related field.
- Intermediate to advanced knowledge of Microsoft Excel.
Preferred Qualifications:
- Experience in private sector growth in Ghana.
- Excellent office management abilities.
- Proven ability to manage and prioritize many assignments with competing deadlines.
- Prior experience directing junior-level service-oriented staff and building excellent working relationships.
Required Languages: Excellent oral, written, and interpersonal abilities, especially proficiency in English.
Travel: 30%.
Knowledge, Skills, and Abilities:
- Collegiality, integrity, resourcefulness, and accountability for results
- Strong interpersonal and communication skills
- Critical thinking and risk management ability
- Creative and entrepreneurial problem-solving approach.
- Detail-oriented with good organizational, analytical, and quantitative skills.
- Capable of managing many tasks and meeting deadlines.
- Proficient in computer software such as Word, Excel, and PowerPoint.
Supervisory Responsibilities:
None
- We welcome all eligible persons who share TechnoServe’s aim of making others’ lives better through proven business solutions.
- With our commitment to diversity, we are proud to be an equal opportunity and affirmative action employer that does not discriminate based on gender, race, colour, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability, or any other protected class.
- We are extremely proud of our commitment to protecting our employees, partners, and beneficiaries from abuse and exploitation, and we thoroughly vet all final candidates with rigorous background and reference checks.
How to Apply for this Career Opportunity at TechnoServe
Closing Date: December 17, 2024
NOTE:
It is important to keep in mind that employers receive many applications for each job posting and will only select the most qualified candidates. Furthermore, NewsNowGh does not have any influence over the decisions made by employers/recruiters. As a result, we cannot guarantee that sending applications will lead to candidates being shortlisted or selected for a particular position.
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