Exciting Career Opportunity at Expertise France
POSITION: Admin Procurement Assistant
Company Overview
Expertise France is the French governmental agency for international technical cooperation and operates as a subsidiary of the Agence Française de Développement (AFD) group. The second largest agency in Europe, Expertise France creates and executes projects that sustainably enhance public policies in developing and emerging nations. It functions in essential development areas including governance, health, education, and the environment, collaborating with its partners to support the attainment of the Sustainable Development Goals (SDGs).
Duties and Obligations
As a member of the project team located in Accra and under the guidance of the Administrative and Finance Manager (AFM), the Admin Procurement Assistant will aid in the management of administrative, human resources, and procurement tasks related to the Sustainable Cities – Phase 1 project. He/she assists the AFM in the correct implementation of administrative, HR, and procurement processes within his/her area.
- Assist with the administration, human resources, and procurement management.
- Upkeeping local employee records and confirming adherence to Ghanaian labour regulations.
- Assist the AFM in guaranteeing that project processes and activities adhere to the Expertise France, EU regulations, and the project execution framework (handling of tax exemptions and payments, customs clearance for goods).
- Address procurement and logistics inquiries concerning supplies and materials for project activities.
- Keep detailed procurement records that encompass solicitations, proposals, evaluations, award documents, official contracts, and correspondence for all procurements, adhering to EF policies and local regulations.
- Assistance in creating and upkeeping a current database for tenders, contracts, and other legal obligations.
- Assist the AMF with the administrative oversight of procurement and consultancy agreements: draft contract proposals, track contract performance, and billing.
- Help in managing procurement contracts and reports.
- Assist the AFM in overseeing local portage agreements and payroll.
- Monitoring of the management and utilization of project vehicles (maintenance, fuel usage, vehicle records, organization, etc.).
- Management of petty cash is overseen directly by the Admin and Finance Manager.
- Carries out additional tasks as directed by the Administration and Finance Manager or the senior management team.
HR and Administrative Roles
- Enables both in-person and virtual meetings
- Organize planned visits to the field office.
- Sustain, refresh, and distribute the internal directory and provide access to it on the shared site.
- Gather and refresh staff records on WIMI.
- Document processes and generate reports concerning employee activities (hiring, recruitment, training, complaints, performance reviews, etc.).
- Distribute details about any special activities related to the team and office setup.
- Gather and handle time sheets for authorization and distribution to the wage processing company.
Required Skills or Experience
Qualifications and Skills
- At least a Bachelor’s degree in management/commerce, logistics, or a comparable field,
- Thorough comprehension of public procurement processes;
- Having experience in projects supported by external partners would be beneficial.
- Fundamental understanding of IT management
- Capacity to work solo, adaptability and structure, attentiveness;
- Proficiency in Microsoft Word, Excel, and Outlook is necessary for computer literacy.
- Outstanding skills in interpersonal communication and organization
- Skill to prioritize and complete various responsibilities and assignments.
- Focus on precision and a strong degree of correctness.
- Should be proficient in documenting and preparing precise minutes of meetings.
Work Experience
- A minimum of three (3) years of experience in NGOs or international organizations in management, secretarial, and administrative support.
- A minimum of 3 years of professional experience
How to Apply for this Career Opportunity at Expertise France
Files that need to be submitted
- A resume
- A letter of introduction
- Three professional references with email and phone contacts.
Applications must be submitted to the email: gabriel.nyanti@expertisefrance.fr
The selection procedure will take place in two stages.
- Initially, a brief list will be freely created by Expertise France.
- Secondly, chosen applicants need to attend one or multiple interviews.
Candidates who wish to apply for this opportunity are encouraged to send in their applications at their earliest convenience. Expertise France retains the right to conduct a pre-selection before this date. If you haven’t received a response from us in 4 weeks, please regard your application as unsuccessful.
NOTE:
It is important to keep in mind that employers receive many applications for each job posting and will only select the most qualified candidates. Furthermore, NewsNowGh does not have any influence over the decisions made by employers/recruiters. As a result, we cannot guarantee that sending applications will lead to candidates being shortlisted or selected for a particular position.
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