Happy Heart School Invites Job Applications

Happy Heart School Invites Job Applications

POSITION: Administrative Assistant

Employment Overview 

Happy Heart School (HHS) is in search of a skilled, results-driven, and very enthusiastic young woman for the role of Administrative Assistant to manage its front office. She will handle office administration and front office tasks, help with the daily operations of the school, and aid in internal meetings, marketing, and events.

The Administrative Assistant reports directly to the Director of School Operations and ultimately to the CEO.

NB: It is advised that the candidate resides in Dome Pillar 2, Kwabenya, Haatso, Achimota, or nearby areas.

Tasks/Obligations

General administrative tasks and front desk responsibilities 

• Welcome and greet all visitors to the School.
• Respond to and route all incoming telephone calls.
• Manage the general email account by responding to questions or directing inquiries as necessary.
• Keep records of student admissions and contact information for staff and parents.
• Gather orders for textbooks, stationery, first-aid supplies, and various other items.
• Keep the administrative office clean, organized, and orderly.

Day to Day running of the School 

• Make certain the school adheres to applicable laws and regulations.
• Maintain a constant supply of utilities (water, electricity) by regularly checking water levels and electricity meters to prevent any interruptions in service.
• Assistance in recruiting and educating personnel
• Oversee the inventory of school uniforms and supplies, manage orders, maintain accurate records, and report to Accounting consistently.
• Contribute to defining and maintaining the school’s vision and reputation.
• Assist in upholding overall order within the school, such as organizing lost items and overseeing, cleaning, and refreshing the notice board.
• Make sure that every school office, compound, restroom, and bathroom is maintained in a clean and sanitary condition at all times.

Internal Meetings 

• Oversee logistics and gatherings or meetings, such as PTA gatherings.
• Create minutes for both staff and management gatherings.
• Help with the preparation and distribution of meeting documents.

Marketing & Events 

• Help in managing guest lists for school shows and special occasions, both on campus and at outside locations.
• Arrange beverages and help with additional preparations like advertisements, venue arrangement, etc.
• Create performance plans
• Support the organization of in-house photo shoots and the upkeep of the image archive.
• Gather, organize, and dispatch quarterly newsletter to faculty and guardians.

Required Skills or Experience

Qualifications/Experience

Individuals vying for this position must:

• Possess a diploma, HND, or degree in administration, management, or a related field.
• Be proficient in computer usage, skilled in Microsoft suite (especially Word and EXCEL).
• Possess 2-3 years of experience in administrative tasks.
• Possess strong communication abilities and capable of engaging professionally with stakeholders (Parents, Teachers, Support staff, Pupils, and Management).
• Be in the age range of 25 to 35 years.

How to Apply for this Happy Heart School Job

Candidates eager to apply for the role should email a Cover Letter and CV in Word or PDF format to hhs2014.gh@gmail.com.

Application Deadline: 4th March, 2025.

NOTE:

It is important to keep in mind that employers receive many applications for each job posting and will only select the most qualified candidates. Furthermore, NewsNowGh does not have any influence over the decisions made by employers/recruiters. As a result, we cannot guarantee that sending applications will lead to candidates being shortlisted or selected for a particular position.

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