New Job Opportunity at Ecobank Ghana
Position: TECHNOLOGY PROCUREMENT OFFICER
Key responsibilities:
Procurement.
- Evaluate and purchase specialist technology (equipment or services).
- Conduct analysis and procurement for cloud, data analytics, SaaS, IaaS, PaaS, and other services.
- Conduct industry research to discover possible suppliers for all mechanical, electrical, and electronic goods, as well as power solutions.
- Assess the technological needs and requests of the organization and its stakeholders.
- Conduct research and identify the best provider to ensure that the firm obtains the best solutions.
- Collaborate closely with stakeholders and vendors; review all purchases and conduct reviews to assess vendor effectiveness, compliance, and business ROI.
- Work with technical specs and drawings with ease, and involve the enterprise architecture team as needed.
- Comply with the procurement and vendor management policies and procedures.
- Assist with the creation of EPI’s Procurement Plan.
- Assist with the creation of RFI, RFQ, and RFPs within the agreed-upon scope/value, time, and budget.
- Identify and report sourcing and vendor risks to mitigate.
- Engage the Compliance Unit to do due diligence on vendor engagement.
- Save money on vendor contracts and procurements.
- Maintain the vendor contract database.
- Assist in the preparation of procurement reports.
- Manage new technology initiatives for the procurement lifecycle (sourcing, contracting, performance evaluation, procure-to-pay, and so on).
- Manage and monitor contract conditions, as well as ensure timely payment to vendors.
- Working to fix all audit, compliance, and control issues so that the Procurement Unit receives at least an acceptable rating.
- Review and approve requests (purchase requisitions, POs, and invoices) in the existing procurement platform.
- To meet the Turn-Around-Time for delivery of products and services.
- Negotiating and tendering in the most cost-effective way to provide value for money.
- Reviewing the affiliate’s procurement spend and providing expert advise on cost reduction.
- EPI vendors have bi-annual performance evaluations.
- Any other duties as given by the Head of Unit/Department from time to time.
Records Management
- To comply with government regulatory obligations for documents management and retention.
- Section 24 of the Public Records and Archives Administration Act 1997 (Act 535)
- Section 24 of the Data Protection Act 2012 (Act 849) applies.
- Electronic Transaction Act 2008 (Act 772) Sections 7-9, 25, and 141.
- Financial Administration Regulations 2004 (LI1802), Part 10.
- Repository Management
- Collaborate with vendors to classify, index, and label all incoming records.
- Visit the vendor site to confirm all records are properly shelved and assigned appropriate shelve numbers.
- Provide a list of documents scheduled for destruction for decision-making purposes.
- Coordinate with the vendor to update the repository directory with fresh consignments.
- Provide archived boxes if possible.
- Report on quarterly fumigation performed by the vendor.
- Monthly reporting on all records in the repository.
- Reference Services:
- Maintain confidentiality while exchanging information with stakeholders.
- Ensure all required documents are made available and provided to customers.
- Document Control
- Provide necessary locating aids from the outsourced company.
- Provide workshops to help departments handle their records effectively.
- Collaborate with record custodians to maintain departmental records.
- Electronic Archiving Management
- Check electronic papers for accuracy and submit them for approval.
REPORTING
- Prepare and submit a vendor tracker, evaluation response tracker, due diligence tracker, technology spend or cost savings tracker, and so on.
- Prepare and submit weekly unit reports according to the agreed-upon format, by Friday noon each week.
- Prepare and submit quarterly reports in accordance with the agreed-upon format, no later than 10 days after the quarter ends.
Key Success Factors
- The officer should have an in-depth understanding of the technologies, equipment, and supplies utilized in all EPI projects and implementations, as well as the ability to identify firms that supply them.
- Ensure that all procurements are directed by the procurement guidelines and policies.
- Deliver the following within the authorized operational level agreement (OLA).
- RFP/RFQ – 41 days.
- Tender approval takes 2 weeks. c. PO issuance takes 2 weeks.
- Contract renewal – 60 days.
- Processing invoices – 5 working days
- Ensure cost savings by negotiating procurements for all items acquired for EPI.
- Participate in the eProcess Contract Review to renegotiate the IT contract (10 Highest IT Spend).
- Update SOP, OLA, BCP, and BCM documents for eProcess EBS.
- Ensure assets are validated at least once during the fiscal year.
- Provide crucial inputs for the Department’s annual budget.
- Ensure the submission of weekly and quarterly Board reports.
EDUCATION AND SKILLS REQUIRED.
Background & Experience
- Possess a degree in computer science, information technology, or a similar field.
- Have 5 years of experience in a technology department.
- ITIL (Information Technology Infrastructure Library Foundation) is advantageous.
- Relevant experience in procurement, finance, or banking is advantageous.
- Certification in business analysis, such as ICA or ACCA, is advantageous.
- Knowledge of SAP Ariba is an advantage.
Specific work skills and/or prerequisites.
- Specialized industry knowledge in information technology.
- Understanding of cloud projects and implementations.
- An understanding of data center projects and deployments.
- An understanding of application development, implementation, and support.
- An understanding of server and database systems.
- An understanding of enterprise applications and server architectures.
- A thorough understanding of OEM support structures and systems.
- Experience and knowledge of Microsoft Office applications such as Excel and Word.
- Excellent negotiating skills.
- Definition of Someone having excellent integrity.
- Excellent oral and written communication, as well as presenting abilities.
- Excellent analytical and documentation skills.
How to Apply for this New Job Opportunity at Ecobank Ghana
Closing Date: June 14, 2024
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