Job Recruitment at Sandvik Mining and Rock Solutions
POSITION: Executive Assistant
Job Description
Sandvik Mining and Rock Solutions, a global leader in mining equipment and solutions, is looking for a dedicated Personal Assistant to provide crucial administrative support to our executive team. As a detail-oriented professional, you will increase the Vice President’s efficiency, manage travel logistics, plan events, and improve overall office operations.
Responsibilities:
- Schedule Management: Coordinate the Vice President’s and management team’s schedules.
- Travel Coordination: Plan local and international trips while sticking to business rules.
- Front Desk Supervision: Oversee the Accra office’s front desk and facilities.
- Event Planning: Coordinate business events and functions.
- Communication Hub: Serve as a bridge between the Vice President, internal teams, and external stakeholders.
- Meeting Organization: Create agendas and invitations, record minutes, and ensure that meetings are well-organized.
- Document Management: Document management includes preparing, proofreading, and managing documents and presentations.
- Office Supplies and Equipment: Responsible for maintenance and coordination.
- Fleet Management: Manage drivers and the company’s light vehicle fleet.
- Confidentiality: Handle sensitive information discreetly.
Qualifications:
- Bachelor’s degree in business administration or a related subject.
- A minimum of five (5) years experience in a similar capacity.
Skills and Qualifications:
- Management Proficiency: Comprehensive knowledge of administration and management.
- Business Acumen: Business acumen is defined as a strong business sense combined with an emphasis on environmental, health, and safety.
- Communication Skills: Excellent communication skills, both vocal and written.
- Technological Proficiency: Expertise in Microsoft Office Suite and related software.
- Project Support: Assist with project tracking and reporting.
- Multitasking: Prioritize tasks effectively.
- Professionalism: Maintain confidentiality and professionalism.
- Problem-solving: Anticipate and adapt to shifting priorities.
- Interpersonal Skills: Establish relationships with stakeholders at every level.
- Leadership and Initiative: Take the initiative and plan.
Desired Personal Qualities:
- Adaptability: The ability to thrive in a dynamic environment and deal with unanticipated problems.
- Attention to Detail: Ensure that all tasks and correspondence are accurate.
- Collaboration: Collaborate effectively with varied teams and personalities.
- Time Management: Effectively manage competing priorities.
- Positive Attitude: Create a supportive and proactive work environment.
- Confidentiality: Maintain the highest level of discretion.
- Reporting Relationship: Sales Area VP/Managing Director
Application
For immediate consideration, please apply for the Executive Assistant Role via the Sandvik intranet before July 22, 2024. Job ID: R0069134.
How to Apply for this Job Recruitment at TechnipFMC
Closing Date: July 25, 2024
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