June 6th, 2020 at 05:06 pm
Executive Assistant
If you are an experienced Executive Assistant ready to build something new and increase your impact, read on!
THE OPPORTUNITY
Reporting to the Head of Impact, the Executive Assistant will provide executive support to the Head of the Impact function of the Foundation who is currently based in Ghana. You will also provide support to the Impact team, Country office staff and work with other Foundation staff, as needed. The ideal candidate is comfortable working in a fast-paced environment, is detail oriented, can plan ahead and is able to meet strict deadlines. The successful candidate will have excellent interpersonal skills and a high level of integrity.
WAYS YOU CAN CONTRIBUTE
- Proactively manage calendar meeting requests, including extensive and frequent global travel arrangements consisting of international flights, hotel, car service, travel visas and immunizations.
- Plan, coordinate and ensure schedules are followed and respected, and act as a ‘gatekeeper’ to create situations for direct access. This will include the creation of detailed agendas when necessary.
- Schedule meetings and coordinate related logistics, such as room bookings, refreshments, and document preparation for all attendees.
- Monitor email, print attachments and manage materials as appropriate. Proven attention to detail is required when dealing with a high volume of email correspondence and requests.
- Compose routine correspondence with the ability to be proactive in identifying the need for writing.
- Maintain an accurate paper and electronic filing system.
- Prepare and submit expense reports accurately and efficiently.
- Build and maintain relationships with employees, especially other administration support and external contacts.
- Provide backup to other executive administrators as required.
- Handle the distribution of mail and couriers.
- Other duties as required.
WHO YOU ARE
- College diploma or Bachelor’s degree in a related field is required.
- Minimum 5 years’ experience as an Executive and/or Administrative Assistant in a fast-paced environment.
- Proficiency in MS Office applications (Word, Outlook, PowerPoint), Zoom and related audio-visual communications applications.
- Proven ability to handle confidential information with discretion and demonstrate the highest level of service and response.
- Results oriented with a willingness to take on a variety of tasks.
- Must be a team player, who can also work independently with little to no supervision and possess ability to coordinate and manage multiple projects simultaneously.
- Forward-looking thinker, who actively seeks opportunities and proposes solutions.
- Motivated by a sense of personal excellence and able to set and achieve clear objectives and deadlines.
- Excellent interpersonal skills to foster productive interaction in a colloquial manner with the ability to work with all levels of the Foundation.
- Proficiency in English is required. Ability to speak local language(s) is highly preferred. French is an asset.
- Flexible, adaptable, and able to execute a range of job duties and changing priorities.
- Possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.
- You possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.
- You have a commitment to Mastercard Foundation’s values and vision
HOW TO APPLY
Deadline for Applications is June 15, 2020.