Cyber Security Authority Invites Job Applications
POSITION: Deputy Director of Administration
Job Purpose
To promote and build adequate general administration systems and processes to enable the timely delivery of administration support services and the prudent use of resources to accomplish the CSA’s strategic and operational plans, objectives, and targets.
Duties
- Create guidelines to help the Administration Support Service subunit create programs, budgets, and assessment plans that align with short-, medium, and long-term objectives, goals, and key performance indicators.
- Monitors and assesses administrative support services to reduce waste, inefficiency, and ineffectiveness.
- Supervise estate officers in compiling and maintaining asset registers, including costs, acquisition dates, locations, depreciation, and disposal schedules.
- Improve transportation management systems and processes to ensure timely, cost-effective, and safe transportation services.
- Offers suggestions for better CSA resource management.
- Ensures General and Confidential Registries are efficient and functional.
- Creates and maintains workplace blueprints and layouts, ensuring the security of CSA offices and environs.
- Maintains high standards of cleanliness and hygiene in the CSA premises and nearby areas.
- Ensures effective, efficient, and transparent distribution of resources.
- Ensures compliance with procurement, financial, and internal audit regulations while acquiring, committing, ordering, and paying for goods and services.
- Approves weekly work plans for administration workers, ensuring effective and efficient delivery
- Helps establish indicators to assess the success of the Administration Support Service functional area.
- Serves as a deputy to the Director of Administration.
- Takes on additional responsibilities as needed.
Qualification
- Requirements for this position include a Masters Degree (MPA or MBA) from a recognized university, as well as professional qualifications.
Technical
- Minimum of 15 years of experience, including 7 years in the public/civil service, with three (3) years at the middle management level in Ghana’s Public Services. Ability to implement administrative systems, plans, and policies.
- Familiarity with Public Financial Management and Procurement Laws, as well as applicable rules and regulations in General or Public Administration.
- Understanding the role of General Administration in modern organizations, with a focus on the public sector.
- Demonstrates strong administrative skills, including composing minutes, speeches, and reports.
- General management skills.
- Strong knowledge of project management skills.
- Knowledge of management accounting.
- Demonstrates monitoring and assessment skills.
- Proposal Writing Skills
- Capability to do research and analyze data.
- Experience in logistics and transportation management.
- Knowledge of estate management
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
Managerial Competencies
- Strong decision-making skills, including identifying and defining problems and finding long-term solutions.
- Thinking strategically.
- Strategic planning
- Team Building Skills: Capable of motivating a team to collaborate effectively.
- Demonstrated ability to organize, coordinate, and supervise work operations.
- Capability to develop and implement control systems.
Personality
- Strong verbal and written communication abilities.
- Assertiveness: Ability to express opinions, decisions, and policies.
- Strong interpersonal skills, including good communication with individuals at all levels.
- This role requires a high level of integrity.
- Trustworthiness: Ability to conduct oneself in a way that earns the trust, respect, and confidence of the workforce.
How to Apply for this Cyber Security Authority Job
Qualified individuals should submit their CVs to gsprimeltd.hr@gmail.com. Only the shortlisted candidates will be contacted.
Closing Date: July 10, 2024
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