New Job Opportunity at Marriott Hotel
POSITION: Purchasing Manager
JOB SUMMARY
Responsible for following specified protocols for ordering, receiving, storing, distributing, and paying for items. Creates an approved vendor list that encompasses all categories.
CANDIDATE PROFILE:
Education & Experience
A four-year bachelor’s degree in finance, accounting, or a similar area. or at least two years of experience in purchasing or a related subject.
Core work activities
- Managing work, projects, policies, and purchasing standards among departments.
- Creates and delivers accurate and timely results in the form of reports, presentations, etc.
- Collects, codes, categorizes, calculates, tabulates, audits, and verifies information or data.
- Ensures sanitation compliance.
- Assists the Executive Chef with all aspects of purchasing (food, beverage, and controllable) to guarantee quality and profitability.
- Orders all food and beverages based on company requirements.
- Assists Executive Chef in maintaining/lowering budgeted food/controllable expenditures.
- Implements and enforces first-in, first-out inventory rotation for all storeroom products.
- Adheres to the brand’s sanitary and safety rules.
- Ensures that appropriate protections are in place to protect the food and beverage storage assets.
- Enforces item use-up with storeroom personnel and kitchen management to keep inventory to the lowest possible level.
- Communicates with the kitchen, restaurant management, and vendors to ensure that delivery times meet advanced food production needs.
- Compares invoices for products received to shipment to confirm the amount, quality, weights, and purchase parameters are as ordered.
- Utilizes existing computer systems to calculate daily and period-end food and beverage costs.
- Maintains inventory controls to ensure adequate levels, dates, rotation, and requisitions.
- Completes administrative responsibilities on schedule (e.g., C-7s, menu costs, general office activities).
- Executes period-end inventory under Food and Beverage and Accounting standard operating procedures.
- Computes data for food and beverage inventory.
- Communicates price and product availability issues as needed to the F&B Director and Executive Chef.
- Ensures all LSOPs are followed by all personnel.
- Accepts and inspects all deliveries.
- Maintains an accurate, regulated log and beverage perpetual.
- Ensures that all invoices are accurately administered and that proper bookkeeping procedures are followed.
Demonstrating and Applying Accounting Knowledge in Purchasing Operations
- Shows understanding of job-related concerns, goods, systems, and processes.
- Works with computers and computer systems (including hardware and software) to program, write software, configure functions, enter data, or process information.
- Uses pertinent information and personal judgment to determine whether occurrences or procedures comply with laws, regulations, or standards.
- Maintains technical proficiency and applies new knowledge to your job.
Supporting purchasing operations.
- Uses interpersonal and communication skills to lead, influence, and inspire others; promotes solid financial/business decisions; exhibits honesty and integrity; and leads by example.
- Ensure that disciplinary problems are handled in a timely and consistent manner.
- Ensures supervisors and non-management staff receive timely performance reviews.
Maintaining Financial and Accounting Goals
- Submits reports on time and meets delivery deadlines.
- Ensures that profits and losses are appropriately recorded.
- Achieves and exceeds goals, such as performance, budget, and team goals.
- Creates detailed goals and plans for prioritizing, organizing, and completing your job.
- Monitors all applicable taxes, ensuring that they are current, collected, and/or accrued.
Additional responsibilities.
- Communicates information to superiors, coworkers, and subordinates by phone, writing form, email, or in person.
- Analyzes data and evaluates outcomes to determine the best option and address problems.
- Communicates with kitchen workers, vendors, and the Executive Chef.
- Makes optimal use of existing computer applications to post invoices, update items, and calculate expenses.
- Attends and participates in all appropriate meetings.
- Advise and support other organizational units on accounting and budgeting rules and procedures, as well as the efficient control and use of financial resources.
- Informs and/or informs executives, peers, and subordinates of relevant information on a timely basis.
Managing Disciplined Work, Projects, and Policies
- Coordinates and completes accounting tasks and projects as required.
- Plans, executes and follows up on audits for all aspects of property operations.
- Compliance with federal and state rules governing operational procedures.
- Creates and delivers accurate and timely results in the form of reports, presentations, etc.
- Analyzes data and assesses outcomes to select the best solution and resolve problems.
- Collects, codes, categorizes, calculates, tabulates, audits, and verifies information or data.
- Balances ledgers.
Supporting Property Operations
- Collaborates with operations teams to create an operational strategy that is consistent with the brand’s business strategy and oversees its implementation.
- Examines comment cards, guest satisfaction scores, and other data to identify areas for improvement.
- Determines whether discipline teams are meeting service needs and provides feedback to them.
- Participates in property walk-throughs to ensure that all areas are properly maintained and that preventative maintenance procedures are in place.
- Conducts regular tours of the building, engaging with staff and guests to better understand business needs and operational opportunities.
- Share findings from comment cards and guest satisfaction results with the leadership team, ensuring that appropriate corrective action is performed.
- Collaborates with the team to establish long-term work processes and systems to support the strategy’s implementation.
- Examines reports and financial figures to assess operational performance against budget.
- Communicates a clear and consistent message about departmental aims to get the required results.
Managing and monitoring activities that impact the customer and guest experience.
- Provides exceptional customer service by being easily accessible to all customers and guests.
- Uses proactive tactics when dealing with customer and guest complaints.
- Demonstrates professionalism and civility to customers and guests at all times.
- Responds promptly to customer service department requests.
- Ensures that all team members meet or exceed the hospitality requirements.
Supporting Profitability
- Facilitates annual quality audits.
- Examines financial statements, sales and activity reports, and other performance data to assess productivity and target achievement, as well as identify areas for cost reduction and program enhancement.
Supporting Safety Standards and Work Procedures.
- Implements a property emergency plan.
- Maintains a safe working environment under the Occupational Safety and Health Administration/MSDS.
- Establishes and maintains property accident prevention initiatives.
- Adheres to property-specific recovery programs.
Additional responsibilities.
- Communicates information to superiors, coworkers, and subordinates by phone, writing form, email, or in person.
- Displays self-confidence, vitality, and passion.
- Handles collective or interpersonal disputes.
- Informs and/or informs executives, peers, and subordinates of relevant information on a timely basis.
- Has good time management and organization skills.
- Communicates ideas, expectations, and facts in a clear, orderly manner.
- Uses problem-solving methods to make decisions and follow up.
- Makes calls when necessary.
How to Apply for this Job Opportunity at Marriott Hotel
Closing Date: August 10, 2024
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