Operations and Procurement Manager at URC

Operations and Procurement Manager at URC

URC implements the USAID Quality Services for Health (Q4H) Activity in Ghana. The Activity’s purpose is to strengthen the institutional capacity of the Government of Ghana (GoG) to promote and oversee improved quality health services in the public and private health sectors.

This four-year activity supports the GoG and stakeholders, including both recipients (or civil society) and providers of services, to sustainably improve the quality of health service delivery to improve health outcomes in Ghana.

Responsibilities:

Supervised by the Director of Finance and Operations, the Operations and Procurement Manager will oversee the procurement and operations functions of the Q4H Activity.

Her/his roles and responsibilities include but are not limited to, the following:

• Firstly, Supervise Procurement and Operations Officer and Drivers
• Secondly, Develop weekly/monthly field travel schedules, coordinating between program staff and drivers to allocate use of vehicles
• Thirdly, Maintain individual files on each vehicle, documenting all repairs and operating costs, including gas and oil consumption and breakdowns.
• Moreover, Ensure that all documentation concerning the vehicle is current such as registration, insurance policy, license plates, and logbooks.
• In addition, Monitor vehicle logbooks weekly.
• Furthermore, Keep track of fuel card use for each vehicle and reconcile bills and vehicle records monthly.
• Then, Analyze trip requests and note patterns and requirements to ensure that the fleet is adequate and responding to all needs.
• Also, Ensure that drivers receive needed driver trainings and remain current with performance and maintenance requirements of Q4H vehicles
• Besides that, Ensure that drivers undergo periodic health check-ups, eye tests, and have valid driver’s licenses.
• Most importantly, Oversee adherence to vehicle maintenance plan and availability and functioning of all safety equipment
• Thereafter, Oversees procurement trackers and development of annual procurement plan
• Afterwards, Oversees procurement processes, including review of purchase requisitions, request for quotations, supplier selection, negotiations, and contracts.
• Finally, Spearheads the process of supplier pre-qualification and management.

Knowledge, Skills, and Abilities:

• Good communication and presentation skills in English, demonstrating an ability to communicate with various audiences
• Excellent interpersonal, facilitation, team building, and coordination skills.
• Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.

Qualification Required & Experience

• Bachelor’s degree in Business Administration or related field.
• Minimum eight years of experience in program administration.
• Prior experience working with USAID and other international donors and knowledge of USAID and US Government policies and procedures.
• Demonstrated effective interpersonal skills, leadership, creative problem-solving and ethical management.
• Excellent oral and written communication skills.
• Ability to work in a complex environment with multiple tasks, short deadlines. and intense pressure to perform.
• Strong leadership skills and the ability to coach, mentor, and develop capacity in staff and stakeholders.
• Fluency (oral and written) in English

Location: Accra

How To Apply For Operations and Procurement Manager at URC

To submit your application, click on the link below and complete all relevant fields on the online application form.

Click Here To Apply Online

Closing Date: 30 November, 2022

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