Office Managers needed at GIZ Ghana

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YOUR TASK

  • Manage the front desk area of the institute.
  • Manage incoming and outgoing correspondence (post, fax, email) and support dialogue between internal and external stakeholders
  • Initiate and administer electronic invitations and act as administrative host for meetings with international participants.
  • Coordinate all administrative and organizational aspects of the preparation of training sessions and any other kind of events invitations, registration, trainers, logistics, evaluations, ete.).
  • Create and maintain and a filing system for the center
  • Maintain and update the institute’s web page and other platforms.
  • Coordinate bookkeeping and carry out petty cash management and invoicing.
  • Check invoices for goods, vouchers, payment instructions and deals and enter accounting documents in the accounting software.
  • Carry out the follow-up of the closing and balance of the monthly accounts and compare against budgetary allocations.
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QUALIFICATION

  • University degree in Business management or similar at Administration Office
  • At least 3 to 4 yes professional experience in a comparable position.
  • Excellent working knowledge of ICT technologies and computer applications (especially MS Office, experience with accounting software is considered asset basic acquaintance with web platforms, hosting etc.
  • Very good knowledge of the English language and excellent oral and written communication skills
  • Highly organized and ability to multitask and work without daily supervision.
  • Good time management, and organizational skills and customer and service-oriented attitude.
  • Ability to develop and carry out work plans and solve problems independently with a creative and pragmatic approach
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

HOW TO APPLY

All interested and suitable candidates should submit their detailed CV and a one-page cover letter to [email protected] clearly stating the Job reference (2021/develoPPP.de/04/01) assigned to the advert.

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APPLICATION CLOSING DATE

The closing date for this is 14/04/2021

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