January 28th, 2020 at 03:05 pm
Purpose of the role:
As the Finance and Administration Manager, you will lead on the finance and administration functions of the organisation, ensuring that YES-Ghana is transparent, accountable, and able to mitigate risks as it moves forward. The role will involve maintaining oversight of our income, cash flows, accounting, and financial practices across the organisation. With the support of a talented team of finance and administration staff, you will work closely with the programmes directorate to ensure high quality operational and project budgets are developed and managed. You will work closely with the Executive Director and management team to maintain oversight on financial planning and decision making, producing user friendly management reports, and play an active role in fundraising and proposal development from the financial perspective. You will be a committed and talented individual who will be part of our Management Team, and will proactively engage in supporting leadership of the organisation. Within this body you will provide technical advice on financial management and planning. The Management Team will work closely with you to ensure they and their teams meet all key performance
objectives in relation to financial management.
Responsibilities:
i. Financial management
Ensure organisational compliance with Ghanaian and international financial regulations
Lead development of financial plans, budgets and forecasts
Produce monthly income and expenditure statements for YES-Ghana and its donors
Monitor donor funded projects and provide accurate reporting
Prepare accurate and timely financial reports for donors as required
Carry out benchmarking exercises and supplier reviews to obtain value for money on its purchases
Prepare financial statements and lead preparation of year end accounts
Review financial processes and procedures on an annual basis
ii. Accounting function
Ensure that accounting records and books of accounts are kept up to date and are in accordance with YES-Ghana’s chart of accounts
Maintain a web-based accounting system using QuickBooks for the management of YES-Ghana’s expenditures and reports
Ensure that all payments to suppliers and/or projects are in accordance with relevant YES-Ghana regulations and approved plans/budgets
Manage monthly payroll, and ensure necessary deductions and reimbursements are processed against staff accounts
Ensure that donor funds are received as per disbursements agreements and that expenditure by all
staff is coded by unit and donor correctly
Ensure that bank reconciliation as well as debtors and creditors statements are done monthly
Ensure that cheque books, purchase order books, invoices etc. are well accounted for and are kept
in a safe and secure custody
Annually review accounting timelines and processes to ensure accounts are being produced in the
most effective manner
iii. Financial controls and risk management
Implement annual internal and external audit recommendations
Build capacity among finance team to strengthen supervision
Work with management to build a culture of values and transparency in finance
Oversee adherence to YES-Ghana’s financial policies and procedures, and continuously improve systems and mitigate risks
Oversee management and control of fixed assets, equipment and supplies
Conduct monthly spot checks to ensure a strong control environment
Provide guidance and develop new tools and systems to strengthen financial controls and risk management
iv. Administration, operations, human resources and development
Improve and maintain a modern system of documentation and file management
Improve and operate efficient system of receipt, recording and distribution of mails
Supervise administrative backstopping for project activities
Salary & benefits:
Competitive salary structure
Accra Cost of Living allowance
13th month salary
SSNIT contributions
Medical and dental cover
Group Personal Accident cover
Time off in lieu (TOIL)
Annual leave
Sick leave
Parental leave (maternal and paternal)
2 weeks Christmas and New Year break
Professional development initiatives
How to apply:
Please submit a one-page motivation letter and an updated CV to jobs@yesghana.org Please use Finance and Administration Manager as the subject line of your email. Be sure to highlight in the motivation letter how specifically you meet the qualifications, skills and experience requirements for this role. Due to capacity constraints, only shortlisted applicants will be contacted.
Applications will be reviewed on a rolling basis until Sunday, 9th February 2020.