Finance & Administration Manager job – YES Ghana

January 28th, 2020 at 03:05 pm

Purpose of the role:

As the Finance and Administration Manager, you will lead on the finance and administration functions of the organisation, ensuring that YES-Ghana is transparent, accountable, and able to mitigate risks as it moves forward. The role will involve maintaining oversight of our income, cash flows, accounting, and financial practices across the organisation. With the support of a talented team of finance and administration staff, you will work closely with the programmes directorate to ensure high quality operational and project budgets are developed and managed. You will work closely with the Executive Director and management team to maintain oversight on financial planning and decision making, producing user friendly management reports, and play an active role in fundraising and proposal development from the financial perspective. You will be a committed and talented individual who will be part of our Management Team, and will proactively engage in supporting leadership of the organisation. Within this body you will provide technical advice on financial management and planning. The Management Team will work closely with you to ensure they and their teams meet all key performance
objectives in relation to financial management.

Responsibilities:
i. Financial management
 Ensure organisational compliance with Ghanaian and international financial regulations
 Lead development of financial plans, budgets and forecasts
 Produce monthly income and expenditure statements for YES-Ghana and its donors
 Monitor donor funded projects and provide accurate reporting
 Prepare accurate and timely financial reports for donors as required
 Carry out benchmarking exercises and supplier reviews to obtain value for money on its purchases
 Prepare financial statements and lead preparation of year end accounts
 Review financial processes and procedures on an annual basis
ii. Accounting function
 Ensure that accounting records and books of accounts are kept up to date and are in accordance with YES-Ghana’s chart of accounts
 Maintain a web-based accounting system using QuickBooks for the management of YES-Ghana’s expenditures and reports
 Ensure that all payments to suppliers and/or projects are in accordance with relevant YES-Ghana regulations and approved plans/budgets
 Manage monthly payroll, and ensure necessary deductions and reimbursements are processed against staff accounts
 Ensure that donor funds are received as per disbursements agreements and that expenditure by all
staff is coded by unit and donor correctly
 Ensure that bank reconciliation as well as debtors and creditors statements are done monthly
 Ensure that cheque books, purchase order books, invoices etc. are well accounted for and are kept
in a safe and secure custody
 Annually review accounting timelines and processes to ensure accounts are being produced in the
most effective manner
iii. Financial controls and risk management
 Implement annual internal and external audit recommendations
 Build capacity among finance team to strengthen supervision
 Work with management to build a culture of values and transparency in finance
 Oversee adherence to YES-Ghana’s financial policies and procedures, and continuously improve systems and mitigate risks
 Oversee management and control of fixed assets, equipment and supplies
 Conduct monthly spot checks to ensure a strong control environment
 Provide guidance and develop new tools and systems to strengthen financial controls and risk management
iv. Administration, operations, human resources and development
 Improve and maintain a modern system of documentation and file management
 Improve and operate efficient system of receipt, recording and distribution of mails
 Supervise administrative backstopping for project activities

Salary & benefits:
 Competitive salary structure
 Accra Cost of Living allowance
 13th month salary
 SSNIT contributions
 Medical and dental cover
 Group Personal Accident cover

 Time off in lieu (TOIL)
 Annual leave
 Sick leave
 Parental leave (maternal and paternal)
 2 weeks Christmas and New Year break
 Professional development initiatives

How to apply:
Please submit a one-page motivation letter and an updated CV to [email protected] Please use Finance and Administration Manager as the subject line of your email. Be sure to highlight in the motivation letter how specifically you meet the qualifications, skills and experience requirements for this role. Due to capacity constraints, only shortlisted applicants will be contacted.
Applications will be reviewed on a rolling basis until Sunday, 9th February 2020.