EXECUTIVE ASSISTANT 

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Job Responsibilities:

The responsibilities / duties will include but not be limited to the following:

  • Provide full administrative support to the General Manager including proactive diary management and liaison with key contacts with partners and stakeholders.
  • Manage “day files” to ensure the General Manager have all relevant documents needed for briefings and meetings at least 24 hours in advance.
  • Prepare documents (including letters, Minutes and slide decks) and other materials for the General Manager and distribute to relevant stakeholders in a timely fashion.
  • Proactively manage and organize and, where appropriate, take notes of a variety of meetings as defined by the General Manager.
  • Provides a bridge for smooth communication between the General Manager’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

 

  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Bank, some of which may have organizational impact
  • Ensure the office of the General Manager has an effective filing system and the rest of the organization can easily access key documents.
  • Assist with cross-organization initiatives that require administrative support such as senior management meetings, all staff meetings and annual general meetings.
  • Ensure the communications team has access to key documents for web and intranet content, web-meetings, teleconferences and regular flows of information.
  • Co-ordinate the planning, running and follow up of key workshops and meetings, conferences and events, supporting the meeting organizers in preparing agendas, papers, minutes and reports.
  • Provide a timely response to external and internal requests or information.
  • Perform other responsibilities as may be required from time to time in order to ensure the smooth running of the General Manager’s office.
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Skills/competencies Required: 

A positive “can do” attitude and is deeply committed.

  • Excellent organizational, administration skills, and the ability to plan and prioritize own work without close supervision.
  • Good interpersonal and communication skills.
  • Attention to detail and quality
  • Good writing skills with the ability to draft and edit documents/letters accurately, produce summaries and compose own documentation.
  • Aware of the need for appropriate levels of confidentiality and ability to ensure these levels are maintained.
  • Self-motivated, proactive and flexible; able to make good judgments.
  • Good time management skills.
  • Highly computer literate and confident with Word, PowerPoint, Outlook and Excel.
  • Good team player.

Education, Experience, and Licensing Requirements:

  • A minimum qualification of first degree in Management studies, Business Administration and/or a related field of study from a recognized university.
  • A Master’s degree in Business Administration and/or Professional qualification in a related field of study will be an added advantage
  • Minimum work experience of five (5) years in a similar job.
  • Work experience within the Rural Banking sector will be an added advantage.
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How To Apply

Applicants who meet the above job requirements should send their application letters together with a detailed curriculum vitae, photocopies of academic certificates, names and addresses of at least two referees and contact telephone numbers/email addresses to:

The General Manager

Bonzali Bank Limited

P. O. Box 1197

Tamale, Northern Region – Ghana

or via Email: info@bonzaliruralbank.com

Closing Date: Friday, 10th September, 2021

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