Accounting Technician

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

MARKET VALUE: GHS 101,168.00 – GHS 156,812.00 equivalent to FSN-9.

In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Accra. Final compensation will be negotiated within the market value 

PERIOD OF PERFORMANCE:  The period of performance is five (5) years, estimated to start about June 2022. The services provided under this contract are expected to be of continuing nature executed by USAID through a series of sequential contracts, subject to availability of funds, satisfactory job performance and need for continued services.

PLACE OF PERFORMANCE: Accra, Ghana with possible travel as stated in the Statement of Work.

Statement of Duties.

ELIGIBLE OFFERORS: All interested candidates eligible to work in Ghana. Cooperating Country National (CCN) is defined as an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

SECURITY LEVEL REQUIRED: Regional Security Office Clearance

STATEMENT OF DUTIES 

General Statement of Purpose of the Contract 

The position is located in the Budget and Accounting Division, Regional Office of Financial Management (ROFM), USAID Mission to West Africa, and its clients. The position will be responsible for performing the full range of B&A Division support functions to the Clients (Technical Teams, Missions, and Embassies) to which assigned. 

The primary purpose of this position is to: Maintain and regularly review, reconcile and balance ROFM’s Clients technical program accounting records for grant and loan projects and costs of administration operations; prepare necessary periodic reports based on these records; and provide information to Technical, Mission and Embassy Client management.

Maintains and accounts for all Client accounting processes from the initial budgetary process through acquisition and assistance to liquidation and closure of the accounting cycle and reporting back to management on the results of the entire business cycle.

The position will also be responsible for performing the full range of B&A functions and coordinating all ICASS functions in ROFM as well as Client Missions (Technical Teams, Missions, and Embassies) to which assigned. As a USAID employee, the incumbent carries a responsibility to understand and incorporate the Agency’s five core values in all aspects of his/her work. 

These core values are :

• Customer focus
• Results orientation
• Empowerment and accountability
• Teamwork and participation, and 
• Valuing Diversity 

Statement of Duties to be Performed 

Serve as mission ICASS Coordinator. 

• Participates in the analysis of the international cooperative administrative support services (ICASS) budget. 
• Assists the Regional Controller with the coordination of all ICASS issues with mission management, including ICASS budget reviews, workload counts, and ICASS invoices. 
• Coordinates the signing and payment of initial and final ICASS bills with USAID/West Africa and client missions. 
• Enters commitment and obligation funding for all ICASS related expenses. Liaises with Embassy officials and client missions regarding all ICASS matters. 
• Performs periodic reviews of supporting documentation for ICASS workload counts and staff allocation. 
• Participates in meetings with USAID/West Africa and Ghana senior management (Mission and/or Deputy Mission Director), as necessary, to discuss ICASS budget and related issues.

Manages the use of Declining Balance Cards (DBC) for travel advance use in the Mission. 

• This includes the review of individual card use in the bank’s system, increasing the card amount for approved advances, approving emergency increases and arranging that, decreasing card balances at the end of travels, and verifying proper use of the cards through the bank’s system. 

Maintains financial accounting records for operation, programs and activities, both project and non-project. 

• This entails the performance of budgeting, accounting, record-keeping and reporting functions. 
• Reviews obligation instruments and amendments to such instruments in conjunction with the Supervisory Accountant and assigned Financial Analyst. 
• After the review is completed, records the agreement in the Phoenix Database either directly or through systems such as E2 and GLAAS and manual subsidiary records maintained on Excel spreadsheets.
•  Periodically reconciles both sets of accounting records to the original documents. 

Assists Client Management in planning and monitoring personnel and administrative support operations including reviewing and compiling major cost elements of the administrative support operations.

•  Analyzes and notes significant differences in salaries and related benefits, procurement plans, and budgets. 
• Notes analyze and report on under-use and over-use of the budget elements and suggests corrective actions. 

Provides all other miscellaneous assigned duties and looks for targets of opportunity to support the ROFM Clients to which assigned. 

Several of these representative miscellaneous duties are as follows: 

• Backstops the work of other Accounting Technicians. 
• May temporarily perform as Acting Accountant. 
• Undertakes field reviews (TDYs) of Clients and Institutional Recipients to review control systems and uses of funds. 
• Performs 1221 duties, Billings and Collections, Accounts Receivable/Payables reconciliation. 
• Manage ROFM NXP program including reconciling and participating in periodic review of the NXP inventories maintained by Cognizant Property Managers (USAID EXOs and Embassy Admin Officers). 
• Posting of Accruals

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The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy

Supervisory Relationship:

• Work is performed under the guidance of the Chief Accountant who assigns duties in general terms based on desired results, suggests approaches to be used, and provides policy guidance when needed. 
• Functions with relative independence in all matters pertaining to the Accounting Unit with minimal supervision. 
• Work is evaluated primarily in terms of accomplishments and conformance with policy
  

Supervisory Controls: This is a non-supervisory position

PHYSICAL DEMANDS 

The work requested does not involve undue physical demands.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION 

In order to be considered for the position, a candidate must meet the Minimum Qualifications. Applications will be pre-screened and only those that meet the Minimum Qualifications will be considered. These are the minimum qualifications necessary to be considered for the position: 

Education: 

• A Completion of at least two years of College or University studies in Business Economics, Business Management, Accounting, or any field in the Social Sciences with a major in Accounting is required.

Prior Work Experience: 

• A minimum of five years of progressively responsible, professional experience designing, managing, and evaluating public health programs, with at least five years of this experience with FP/RH programs. 

Prior Work: 

• At least three years of progressively responsible experience in accounting, budgeting, reporting, and general financial management. 
• One to two years of experience should have been in the application of fund and allotment accounting.

Language Proficiency: 

• Level 4 English ability (fluent) is required. Skill in writing English is particularly important

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. 

The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far. The evaluation and selection criteria of the selected candidate will be based on a review of his/her qualifications, work experience, knowledge, skills and abilities, and level of language required.

The applicants who obtain the highest score based on the criteria defined will be interviewed and may also be required to pass a written test (depending on the TEC Chairperson’s decision). Security clearance and medical clearance are required for the top-ranking candidate, after conducting and receiving the positive reference checks.

The evaluation and selection criteria of the selected candidate will be based on a review of his/her qualifications, work experience, knowledge, skills and abilities, and level of language required. The applicants who obtain the highest score based on the criteria defined will be interviewed and may also be required to pass a written test (depending on the TEC Chairperson’s decision). Security clearance and medical clearance are required for the top-ranking candidate, after conducting and receiving the positive reference checks. 

Prior Work Experience (30 points): 

• A demonstrated experience in general knowledge in Accounting. The incumbent must also have experience in verifying the accuracy of financial data and the appropriateness of documentation present to support accounting entries and to support the fulfillment of conditions precedent to disbursement. 

Job Knowledge (30 points): 

• Demonstrated thorough knowledge of standard accounting practices, laws, regulations, and procedures associated with Accounting. 
• The incumbent must have knowledge in Financial Management; a history of success in one or more of the position’s responsibilities.
  

Skills and Abilities (40 points):

• Must have the ability to analyze numerous accounting records and determine the need for various types of entries and adjustments; to reconcile and balance accounts and to relate the purpose and objectives of projects to their costs and fiscal requirements.
•  The ability to utilize data processing techniques and strong interpersonal skills are also required. The incumbent must have excellent computer skills in the use of word processing systems, Excel, and other MS Office Applications as well as be skilled in the use of computer-based analytical programs.

SUBMITTING AN OFFER 

• Eligible Offerors are required to complete and submit the offer form AID 309-2 (OFFEROR INFORMATION FOR PERSONAL SERVICES CONTRACTS WITH INDIVIDUALS) which is available on the internet. 
• Offeror must also submit a signed cover letter and a resume. 
• Minimum of three (3) and a maximum of five (5) professional references with telephone and e-mail contacts, who are not family members or relatives. The applicant’s references must be able to provide substantive information about his/her past performance and abilities. At least one reference provided should be a current or former supervisor. 
• A supplemental document with written responses to the Evaluation Factors listed under Section III. 
• Relevant educational certificate (s) and work permit or residency permit. 
• Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I. 
• To ensure consideration of offers for the intended position, Offerors must prominently reference the position title and solicitation number in the subject line of their email.  
• Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents in order to be considered for the position. 

LIST OF REQUIRED FORMS PRIOR TO AWARD

 The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award: 

• Medical History and Examination Form (Department of State Forms) 
• Security Clearance 
• Finger Print Card (FD-258) 

BENEFITS AND ALLOWANCES 

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: 

BENEFITS: a

• Health Insurance 
• Annual Salary Increase (if applicable) 
• Annual and Sick leave 
• Annual Bonus 
• Salary Advance (0% interest) 
• Social Security Contributions 
• Local and American Holidays In accordance with Mission policy and local labor laws. 

ALLOWANCES (as applicable): 

• Meal Allowance 
• Miscellaneous Allowance In accordance with Mission policy and local labor laws. 

HOW TO APPLY

CLICK HERE TO APPLY ONLINE

CLOSING DATE/TIME: February 14, 11:59 pm Accra time.