Project Accountant

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The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

MARKET VALUE: GHS GHS 132,487.00 – GHS 205,351.00 equivalent to FSN-10 

In accordance with USAID/Accra. Final compensation will be negotiated within the market value.

PERIOD OF PERFORMANCE:  The period of performance is five (5) years, estimated to start about June 2022. The services provided under this contract are expected to be of continuing nature executed by USAID through a series of sequential contracts, subject to availability of funds, satisfactory job performance and need for continued services.

PLACE OF PERFORMANCE: Accra, Ghana with possible travel as stated in the Statement of Work.

Statement of Duties.

ELIGIBLE OFFERORS: All interested candidates are eligible to work in Ghana. Cooperating Country National (CCN) is defined as an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

SECURITY LEVEL REQUIRED: Regional Security Office Clearance

STATEMENT OF DUTIES 

General Statement of Purpose of the Contract 

The position is located in the Budget and Accounting Division, Regional Office of Financial Management (ROFM), USAID Mission to West Africa, and its clients. The position will be responsible for performing the full range of B&A Division support functions to the Clients (Technical Teams, Missions, and Embassies) to which assigned. 

The primary purpose of this position is to serve as one of the primary Professional Accountants in the Regional FMO with the full responsibility for performing or overseeing all financial-related activities including reconciliations, accounts analysis, developing quarterly accruals, and conducting the mandatory Sec. 1311 annual review for the four bi-lateral Mission programs implemented throughout over 10 separate countries in West Africa.

The financial oversight includes all acquisition and assistance instruments, other project and non-project activities, and administrative support functions carried out between the U.S. Government, Host Country Governments, International Organizations, Institutional Contractors and Grantees, and U.S. Embassies in the West African Region.

As a USAID employee, the incumbent carries a responsibility to understand and incorporate the Agency’s five core values in all aspects of his/her work. 

These core values are :

  • Customer focus
  • Results orientation
  • Empowerment and accountability
  • Teamwork and participation, and 
  • Valuing Diversity 

Statement of Duties to be Performed 

Assumes overall responsibility for the Administrative Operations for the Bi-lateral Missions which are included within his/her portfolio. 

  • This includes providing advice and support to USAID Executive Officers, U.S. Embassy Administrative Officers, and Bi-lateral Mission Directors on the most efficient and effective use of combined Program and Operating Expense funds to support the Bi-Lateral Mission administrative operations.
  •  Acts as the primary liaison and drafter of the Bi-lateral Missions Financial and Personnel Annual Report requirements. 

Prepares financial and management reports and liaises with various Clients (Missions, Embassies, Management Offices, Host-Country Governments, International Organizations, and a broad range of Development Objective Teams.

  • Develops internal ad hoc financial reports that are required by Clients to efficiently manage their projects. 
  • Meets with the various Clients to discuss their financial reporting needs, analyze the information needed, and then prepare tailored financial reports. 
  • To ensure management continues to receive the most appropriate financial reports, attends various meetings discussing information needs, and follows up with the technical staff and Mission management to ensure those needs are met. 

Establishes the accounts for USAID unilateral and bilateral projects/programs, grants, and centrally funded projects. 

  • The incumbent oversees the clearance process for the daily transaction documents. This process requires determining funds availability and ensuring the documents are complete and valid transactions.
  •  As a pre-requisite to this process, the incumbent ensures that the budget allowances are established and received from USAID/Washington, D.C., and verifies that the Congressional/Technical notification requirements have been met. 
  • If these requirements have not been met, the incumbent ensures that a conditional clearance on the commitment/obligation documents (e.g. bilateral project agreements, unilateral grants, limited scope grant agreements, DOAGS, etc.) to determine the consistency and reasonableness of the budgets presented in their financial tables and to ensure that adequate controls over the projects’ resources are provided for in the financial descriptions annexed to the obligation documents. 

Has primary oversight to review and ensure that the financial information database in Phoenix for processed obligations, commitment documents, and IPACS reconciles to the financial information recorded in Phoenix against the information in the transaction documents and the logbook; and analyzes incoming IPACS and charges by other Federal Government Agencies for the projects to ensure the propriety of the charges contained therein. 

  • Establishes and maintains the working procedures and systems required to administer the comprehensive computerized accounting system which provides effective financial control over all USAID Bi-Lateral funds. 
  • In addition, the incumbent is responsible for the following: works closely with the program specialists in formulating quarterly accruals, and reviewing and evaluating the internal accounting operations and controls for each project.
  • Verifies that appropriate accounting procedures are followed, that USAID regulations are complied with, and that financial reporting requirements are adhered to. 

YOU CAN APPLY FOR THE FOLLOWING JOBS:

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy

Supervisory Relationship:

  • Work is performed under the guidance of the Chief Accountant who assigns duties in general terms based on desired results, suggests approaches to be used, and who provides policy guidance when needed. 
  • Functions with relative independence in all matters pertaining to the Accounting Unit with minimal supervision. 
  • Work is evaluated primarily in terms of accomplishments and conformance with policy.

Supervisory Controls: Exercises first-level supervision over Accounting Technicians and Voucher Examiners when those positions are conducting work within the incumbents assigned portfolio.

PHYSICAL DEMANDS 

The work requested does not involve undue physical demands.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION 

In order to be considered for the position, a candidate must meet the Minimum Qualifications. Applications will be pre-screened and only those that meet the Minimum Qualifications will be considered. These are the minimum qualifications necessary to be considered for the position: 

Education: 

  • A University degree in Business Economics, Business Management, Accounting or any field in the Social Sciences with a major in accounting is required.

Prior Work Experience: 

  • At least five years of progressively responsible experience in accounting, budgeting, reporting and general financial management.
  • One to two years of experience should have been in the application of fund and allotment accounting.

Language Proficiency: 

  • Level 4 English ability (fluent) is required. Skill in writing English is particularly important.

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. 

The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far. The evaluation and selection criteria of the selected candidate will be based on a review of his/her qualifications, work experience, knowledge, skills and abilities, and level of language required.

The applicants who obtain the highest score based on the criteria defined will be interviewed and may also be required to pass a written test (depending on the TEC Chairperson’s decision). Security clearance and medical clearance are required for the top-ranking candidate, after conducting and receiving the positive reference checks.

The evaluation and selection criteria of the selected candidate will be based on a review of his/her qualifications, work experience, knowledge, skills and abilities, and level of language required. The applicants who obtain the highest score based on the criteria defined will be interviewed and may also be required to pass a written test (depending on the TEC Chairperson’s decision). Security clearance and medical clearance are required for the top-ranking candidate, after conducting and receiving the positive reference checks. 

Prior Work Experience (30 points): 

  • A demonstrated experience in general knowledge in Accounting. The incumbent must also have experience in verifying the accuracy of financial data and the appropriateness of documentation present to support accounting entries and to support the fulfillment of conditions precedent to disbursement. 

Job Knowledge (30 points): 

  • Demonstrated thorough knowledge of standard accounting practices, laws, regulations, and procedures associated with Accounting. 
  • The incumbent must have knowledge in Financial Management; a history of success in one or more of the position’s responsibilities.
  • Supervision of the development of support cost budget, execution, and reporting. 

Skills and Abilities (40 points):

  • Must have the ability to analyze numerous accounting records and determine the need for various types of entries and adjustments; to reconcile and balance accounts and to relate the purpose and objectives of projects to their costs and fiscal requirements.
  •  The ability to utilize data processing techniques and strong interpersonal skills are also required. The incumbent must have excellent computer skills in the use of word processing systems, Excel, and other MS Office Applications as well as be skilled in the use of computer-based analytical programs.

SUBMITTING AN OFFER 

  • Eligible Offerors are required to complete and submit the offer form AID 309-2 (OFFEROR INFORMATION FOR PERSONAL SERVICES CONTRACTS WITH INDIVIDUALS) which is available on the internet. 
  • Offeror must also submit a signed cover letter and a resume. 
  • Minimum of three (3) and a maximum of five (5) professional references with telephone and e-mail contacts, who are not family members or relatives. The applicant’s references must be able to provide substantive information about his/her past performance and abilities. At least one reference provided should be a current or former supervisor. 
  • A supplemental document with written responses to the Evaluation Factors listed under Section III. 
  • Relevant educational certificate (s) and work permit or residency permit. 
  • Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I. 
  • To ensure consideration of offers for the intended position, Offerors must prominently reference the position title and solicitation number in the subject line of their email.  
  • Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents in order to be considered for the position. 

LIST OF REQUIRED FORMS PRIOR TO AWARD

 The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award: 

  • Medical History and Examination Form (Department of State Forms) 
  • Security Clearance 
  • Finger Print Card (FD-258) 

BENEFITS AND ALLOWANCES 

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: 

BENEFITS: a

  • Health Insurance 
  • Annual Salary Increase (if applicable) 
  • Annual and Sick leave 
  • Annual Bonus 
  • Salary Advance (0% interest) 
  • Social Security Contributions 
  • Local and American Holidays In accordance with Mission policy and local labor laws. 

ALLOWANCES (as applicable): 

  • Meal Allowance 
  • Miscellaneous Allowance In accordance with Mission policy and local labor laws. 

HOW TO APPLY

CLICK HERE TO APPLY ONLINE

CLOSING DATE/TIME: February 14, 11:59 pm Accra time.

NOTE:

UNDER NO CIRCUMSTANCE SHOULD AN APPLICANT PAY MONEY TO ANYONE IN GETTING A JOB WE HAVE PUBLISHED 

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