Job Notice at Cardinal Namdini Mining Ltd
POSITION: Archives & Administration Officer
Job Objective
The Archives & Administration Officer is essential for the systematic management, security, retrieval, and preservation of organizational documents and records. This role guarantees that both electronic and physical records are properly categorized, securely stored, and available when required, while maintaining complete adherence to legal, regulatory, and operational standards.
This position is crucial for preserving the integrity of information/documents, improving operational efficiency, and ensuring audit preparedness.
Key Duties & Responsibilities
- Implement and uphold document management protocols to guarantee uniformity, precision, and availability of all official records.
- Ensure version control is upheld and verify that all documents are correctly formatted and adhere to company standards and regulatory obligations.
- Create and oversee record classification systems and retention timelines throughout various departments.
- Guarantee effective management of records throughout their lifecycle—from creation and usage to secure storage, archiving, and authorized disposal.
- Systematize and uphold both tangible and digital filing systems following best practices and policies.
- Keep a current archive log that includes a well-defined index and is easily searchable.
- Support regulatory (external) and internal audits by facilitating quick access and verification of documentation.
- Oversee and uphold the Electronic Document Management System (EDMS) utilized on the premises.
- Act as a primary point of contact for inquiries related to records and document management processes.
- Act as a backup for the Archives & Admin Supervisor.
- Meeting coordination
Required Skills or Experience
Minimum requirements (s)
- Bachelor’s degree in Information Studies, Business Management, Social Sciences, or a related field.
Experience (Minimum)
- At least 2 years of experience in document control or records management.
Expertise (Thorough)
- Thorough understanding of document management processes and protocols.
- Thorough comprehension of document lifecycle and records retention standards within the mining industry.
- Expertise in document management platforms (EDMS) – Auto Desk Docs
Skills
- Skilled in Microsoft Office Suite
- Outstanding ability in organization and recordkeeping.
- Effective communication abilities
- Strong focus on precision, privacy, and data correctness.
- Robust communication and teamwork abilities, especially in dynamic and remote site settings.
- Capacity for handling multiple tasks simultaneously
Leadership and Behavioural Attributes
- Data-oriented
- Attentive and concentrated
- Focus on specifics
- Focused on outcomes
- Readiness and capability to acquire knowledge and enhance personal performance.
- Capacity to arrange and plan tasks in the most effective manner.
- Unique conditions or prerequisites for the position.
- The work setting is diverse, necessitating a degree of sensitivity.
- Appreciating diversity and inclusion efforts is crucial.
Special Requirements and Conditions
- Increased hours of work are required.
- Strict time limit
- Large-scale tasks
- Regular/irregular tasks
- Physically suitable for the role and surroundings;
How to Apply For This Job Notice at Cardinal Namdini Mining Ltd
When submitting your application, kindly adhere to the following guidelines to enhance the likelihood of its success:
- Attach a cover letter of no more than one page that explains why you consider yourself the best fit for the position you are seeking
- Attach your Curriculum Vitae (CV) and restrict it to a maximum of 5 pages.
- Attach copies of pertinent academic credentials.
- Attach copies of pertinent professional certifications.
- Kindly include the job title you are applying for in the subject line of the email.
Applications, along with a comprehensive CV and the necessary qualification evidence, must be sent to: HR Manager, Cardinal Namdini Mining Limited, No.4 Luanda Close, East Legon, Accra, Ghana: GA-377-0113.
Kindly send all pertinent documents/applications via email attachment (ideally in PDF or MS Word format) to the following address: recruitment@namdini.com
Closing Date: August 7, 2025
A reminder: Only candidates who are shortlisted will be reached out to
NOTE:
It is important to keep in mind that employers receive many applications for each job posting and will only select the most qualified candidates. Furthermore, NewsNowGh does not have any influence over the decisions made by employers/recruiters. As a result, we cannot guarantee that sending applications will lead to candidates being shortlisted or selected for a particular position.
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