Job Recruitment at Pacific International Lines
- Job Title: Administration Executive
- Company: Pacific International Lines (PIL)
- Location: Tema, Ghana
- Position Type: Full-Time
- Experience Level: 2+ Years
Job Description
Pacific International Lines (PIL), a premier container shipping company with over 55 years of industry leadership, seeks a proactive Administration Executive for our Tema office. This multifaceted role combines procurement expertise with front-office management within a dynamic international shipping environment. If you excel at building supplier relationships and ensuring seamless office operations, we invite you to apply.
Role Overview
As an Administration Executive, you will manage procurement processes while serving as the welcoming face of our Ghana operations. You will coordinate vendor relationships, maintain office efficiency, and support our global shipping operations through meticulous administrative execution. This position offers comprehensive exposure to international logistics within a respected maritime organization.
Key Responsibilities
Procurement & Supplier Management
- Develop and maintain strategic supplier relationships through effective negotiation
- Monitor vendor performance and ensure compliance with organizational standards
- Process purchase orders and maintain optimal inventory levels
- Generate procurement reports to support continuous process improvement
Office Operations & Facilities Management
- Coordinate office supplies, equipment maintenance, and facility logistics
- Manage meeting coordination and business travel arrangements
- Liaise with service providers for maintenance and administrative support
- Implement efficient office systems and procedural documentation
Reception & Client Services
- Serve as the primary point of contact for visitors and callers
- Maintain security protocols and professional visitor management
- Handle general inquiries and direct communications appropriately
- Ensure a welcoming reception area and positive first impressions
Qualifications and Experience
Essential Requirements:
- Bachelor’s degree or Diploma in Business Administration, Procurement, or related fiel
- Minimum 2 years of combined procurement and office administration experience
- Professional communication and interpersonal abilities
- Proficiency with Microsoft Office applications
- Strong negotiation and supplier management capabilities
Professional Competencies:
- Exceptional attention to detail and compliance orientation
- Excellent organizational and multitasking skills
- Collaborative team player with relationship-building strengths
Proactive problem-solver with initiative
- Adaptable to a fast-paced international business environment
Why Join PIL?
PIL offers a rewarding career within the global maritime industry with:
- Competitive compensation and benefits package
- Professional development in international shipping operations
- Exposure to global business practices across 90 countries
- Dynamic work environment with diverse team collaboration
- Career advancement opportunities within a established organization
Eligibility Requirements
This position is open to Ghanaian nationals and individuals with valid Ghanaian work authorization. Applicants must demonstrate legal right to work in Ghana during the application process.
Application Process
Qualified candidates should submit their resumes through the PIL career portal, highlighting relevant procurement and administrative experience. Applications should clearly demonstrate alignment with the role’s requirements and PIL’s global standards.
Pacific International Lines maintains a strong commitment to workplace diversity and equal opportunity employment. As a global carrier serving diverse markets, we value the unique perspectives that professionals from different backgrounds bring to our organization.
How to Apply for this Job at Pacific International Line
Closing Date: November 30, 2025
NOTE:
Please be aware that employers typically receive a high volume of applications for each position and will only shortlist the most qualified candidates. Please note that NewsNowGh.com is not involved in the employer’s recruitment decisions and does not guarantee that applicants will be shortlisted or selected for any role.
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