Meridian Seeds Calls For Job Applications
POSITION: Account Officer
Meridian Seeds seeks a meticulous and dedicated Account Officer to join our team and safeguard the financial integrity of our sales operations. This position offers an exciting opportunity to manage critical financial functions including invoicing, inventory control, cash management, and customer accounts. You will play a vital role in maintaining accurate financial records while supporting strong internal controls across our sales store.
Responsibilities
The Account Officer ensures the accuracy and proper recording of all sales, inventory, and cash transactions at our sales store. Consequently, you will serve as a cornerstone of our financial operations, maintaining data integrity while supporting robust financial controls. Furthermore, you will collaborate closely with sales teams and management to ensure seamless financial processes and exceptional customer service.
Invoicing and Inventory Management Responsibilities
Tally Operations:
- Generate pro-forma invoices in the Tally System efficiently
- Convert customer enquiries into confirmed sales transactions
- Review existing pro-forma invoices for accuracy and completeness
Stock Control:
- Receive inventory transfers from Head Office and prepare Goods Received Notes
- Ensure proper storage and security of all stock items
- Conduct regular reconciliations between physical stock and Tally Prime balances
- Perform monthly stock counts and submit comprehensive reports by the 2nd day of each month
Discrepancy and Expiry Management:
- Report theft, damages, and unauthorized issuance promptly
- Manage returns inwards and outwards due to demand, obsolescence, or quality issues
- Track product aging and report items approaching expiry at 6 months and 3 months
Customer Service and Accounts Management
- Prepare timely customer invoices and issue official receipts for cash and POS transactions
- Follow up on outstanding payments and ensure customers acknowledge delivery of goods
- Monitor customer WhatsApp communications via assigned laptop
- Capture customer contact details on all invoices and receipts
- Perform periodic quality checks to gauge service satisfaction and pricing
Cash Management and Electronic Payments
- Deposit daily cash and cheque collections promptly into the bank
- Maintain organised filing systems for all deposit slips
- Record daily petty cash expenses in Tally Prime accurately
- Handle requests and applications for petty cash advances
- Oversee shop electronic payments and perform daily reconciliations
Compliance, Reporting, and Additional Duties
Financial Reporting:
- Consolidate and communicate end of month financial commitments for management approval
- Assist with monthly payments to GRA and SSNIT
- Prepare weekly sales performance summaries
- Compile sales agronomist performance reports
- Generate monthly customer registration summaries
- Produce customer complaints reports
Team Collaboration:
- Participate actively in monthly review meetings
- Assist the Sales Officer with operational tasks
- Lead efforts to maintain a clean and tidy work environment
- Ensure proper arrangement of products for customer accessibility
Required Qualifications and Experience
Educational Background:
- HND or Bachelor’s degree in Accounting, Finance, or a related field
- Professional certifications such as ACCA, CPA, or CIMA will provide a significant advantage
Experience Criteria:
- Minimum two years of proven experience in an accounting or finance role
Essential Skills and Competencies
Technical Proficiency:
- Strong working knowledge of Tally Prime Accounting Software
- Advanced Microsoft Excel skills for financial analysis
- Proven ability to reconcile accounts and identify discrepancies
- Capability to interpret financial data accurately
Soft Skills:
- Exceptional attention to detail and accuracy
- Strong written and verbal communication abilities
- High standards of honesty and professionalism
- Ability to collaborate effectively with colleagues and customers
- Strong organisational and time management capabilities
How to Apply for this GBfoods Africa Job
Submit your Curriculum Vitae and application to agribizhr@gmail.com with Account Officer Application as the subject of the email.
Take the next step in your accounting career and join Meridian Seeds in maintaining financial excellence across our operations. Your opportunity to contribute to agricultural business success awaits.
Closing Date: 30th September 2026
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