Job Vacancy at Food and Agriculture Organization

By Eric Appiah

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December 21, 2025 11:20 am

Job Vacancy at Food and Agriculture Organization

Job Title: Administrative Assistant (Travel)

Organization Profile

The Food and Agriculture Organization (FAO) of the United Nations is a specialized global agency dedicated to defeating hunger and achieving food security for all. Our mission is to transform agrifood systems to be more efficient, inclusive, resilient, and sustainable, driving progress toward the 2030 Agenda for Sustainable Development. The Regional Office for Africa (RAF) leads the strategic response to regional priorities, supports policy dialogue, and implements programs to enhance food security and rural development across the continent. This position is based in our RAF office in Accra, Ghana.

The Opportunity

We are seeking a meticulous and organized Administrative Assistant specializing in travel to join our team. Reporting to the Senior Administrative Officer and working closely with the Travel/Protocol Assistant, you will ensure the smooth and efficient management of all travel arrangements for the RAF region. Your role is critical in applying FAO’s rules and policies to guarantee staff receive correct entitlements while securing optimal service and value. This position demands a high level of accuracy, compliance, and customer service within a dynamic international environment.

Key Responsibilities

You will manage the complete travel administration lifecycle for regional personnel. Your core duties will include:

First, you will provide comprehensive travel assistance, ensuring timely arrangements and full compliance with organizational policies and entitlements.
You will prepare, draft, and review all correspondence and reports related to travel, recommending process improvements for greater efficiency.
A primary responsibility involves verifying all visa requirements, health protocols, and necessary insurance coverage for travelers.
Furthermore, you will monitor contracted travel agents to ensure timely bookings, competitive pricing, and adherence to service agreements.
You will also liaise with travel initiators to review and validate travel requests regarding itineraries, fare classes, and quotations.
Additionally, you will process payments for issued tickets and ensure the prompt settlement of all travel-related invoices.
You will maintain accurate travel data in FAO’s corporate systems and manage a well-organized filing system for all travel documentation.
You will generate periodic analytical reports on travel expenditures, compliance, and vendor performance for management review.
Moreover, you will provide clear guidance and support to staff on all travel procedures, documentation, and policy entitlements.
Finally, you will perform any other related duties as required to support the administrative functions of the office.

Minimum Requirements

A University degree in Business Administration, Management, Hospitality, Tourism, or a related field.
At least two years of relevant professional experience in travel administration, financial support, or operational functions, ideally within an international organization or similar structured environment.
Working knowledge (Level C) of English.
Must be a national of Ghana or a legal resident with a valid work permit.

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Prior work experience with FAO or another UN agency is a significant advantage.
Strong computer skills, particularly in the Microsoft Office suite.
Excellent written communication and customer service abilities.
The capacity to work effectively under pressure within multicultural teams.
An intermediate knowledge (Level B) of French is considered a strong asset.

Application Note

All candidates must demonstrate a commitment to the FAO’s core values of Commitment to FAO, Respect for All, and Integrity and Transparency.

Join our mission to eliminate hunger. If you are a detail-oriented professional with a passion for service and administration, we encourage you to prepare your application for this vital role within the United Nations.

How to Apply for this Job Vacancy at Food and Agriculture Organization

Interested candidates should follow the application instructions in the official job posting, which typically involves submitting a CV and cover letter through Palladium’s careers portal.

Click Here to Apply

Closing Date: 30 January 2025

NOTE:

Please be aware that employers typically receive a high volume of applications for each position and will only shortlist the most qualified candidates. Please note that NewsNowGh.com is not involved in the employer’s recruitment decisions and does not guarantee that applicants will be shortlisted or selected for any role.