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Employment Reference Letter for Canada PR: All You Need to Know

January 10th, 2024 at 12:10 am

Employment Reference Letter for Canada PR: All You Need to Know

Are you seeking permanent residency in Canada through the Express Entry Program, the Atlantic Immigration Pilot Program, or another Provincial Nominee Program (PNP)? If you answer yes, you may be required to verify your current or former employment experience.

It is necessary for the individual to submit a letter to Immigration, Refugees, and Citizenship Canada (IRCC) in order to apply for permanent resident status in Canada. For you to be considered, the applicant is required to produce a letter from the organization that contains essential details.

An employment reference letter is the name given to this particular letter. The IRCC’s expectations for the letter are outlined in the post, along with the actions that can be taken in the event that the organization in question is not ready to deliver the letter.

It is expected by Immigration, Refugees, and Citizenship Canada (IRCC) that the letter will be in the appropriate format, which includes the following points:

  • Letterhead: The letter should be printed on the organization’s letterhead, which provides the organization’s contact information.
  • Contact Information: Include the organization’s email address, phone number, and entire address.
  • Supervisor Information: The letter should include the candidate’s supervisor’s information, including name, designation, and signature. If the supervisor is unavailable, the Human Resource manager can offer these facts.
  • Candidate Information: It is required to include the candidate’s name, job title, list of duties, employment start and finish dates (if relevant), total working hours per week, remuneration, and other benefits obtained annually from the organization.
  • Organization’s Stamp: According to IRCC rules, having the organization’s stamp is not required.
  • Duties and Responsibilities: The most important component of the Employment Reference Letter is to specify the specific duties and responsibilities.
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Receiving an Employment Reference Letter from the Organization

Being open-minded, IRCC considers the following possibilities in relation to the Employment Reference Letter for Canada PR application:

  • Alternative papers: If the candidate is unable to produce the Employment Reference Letter under IRCC rules, they may submit alternative relevant papers as well as a Letter of Explanation (LoE) explaining why they were unable to give the letter.
  • Communication with HR: If the HR manager refuses to send the letter, the candidate can discuss the situation with their reporting management.
  • Proof of Refusal: Maintaining proof of interactions with HR is critical. If HR refuses to give the letter, the candidate might submit the email as proof.
  • Letter from Reporting Manager: If HR refuses to supply the letter, the candidate can ask their reporting manager to sign the Employment Reference Letter on behalf of the organization, even without using the organization’s letterhead.
  • Notarized Signature: The candidate should include a copy of the company card and have their signature notarized.
  • Additional papers: After the manager signs the letter, the candidate should attach copies of necessary papers such as job contracts, offer letters, payslips, salary certificates, promotion letters, and so on.

It is essential to keep in mind that the purpose of this exercise is to present a complete picture of the work that the candidate has done for the company and the contributions that they have made to the organization. This information is utilized by Immigration, Refugees, and Citizenship Canada (IRCC) in order to ascertain whether or not the individual in question is eligible for permanent residence status in Canada.

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How to Write an Employment Reference Letter Using the NOC?

The National Occupational Classification (NOC) code must be located as soon as possible before anything else. Every single NOC code is comprised of a collection of responsibilities and activities. To fulfill their duties and responsibilities, the candidate is required to search for the right NOC code that corresponds to their actual work activities.

When it comes to the process of immigration, it is one of the most important factors that you should take into consideration. If you are having trouble finding the suitable NOC code for your occupation, do not be afraid to seek the assistance of a licensed Canadian immigration counselor. Do not hesitate to seek their assistance. There are a considerable number of duties that are stated in the NOC code that the candidate is required to complete.

The candidate must list his duties based on the NOC code description.

  • The same order of employment obligations and the same number of employment duties as specified in the NOC code description shall not be used.
  • In addition to the jobs that are already included in the NOC code description, it is advised that two to three more jobs be included.
  • Please make sure that you are not copying and pasting the obligations that are listed on the NOC code page into your Application for Employment Reference Letter.

IRCC will conduct an investigation to determine whether or not your letter is reliable and legitimate. Depending on the specifics of the situation, making additional inquiries could take some time, extend the duration of the application process, and ultimately lead to the rejection of the reference letter.

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Because the Employment Reference Letters are an essential component in determining the appropriate NOC code for your occupation and, consequently, the foundation of your Canadian immigration process, it is important to seek the advice of a licensed Canadian immigration consultant if you want to ensure that you get it right the first time around and that it does not have any negative effects on your application. This is because the NOC code is the foundation of your immigration process to Canada.



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