Polish Embassy Issues Alert: Submit Visa Applications Only Through e-Konsulat or VFS Global

The Embassy of Poland in India has issued an important advisory for visa applicants. It is crucial to avoid using visa agents or intermediaries. All visa applications, whether for work, study, or tourism, must be submitted through official platforms only.

Poland, known for its rich history and vibrant culture, is becoming an increasingly popular destination for Indian travelers. Whether you plan a leisurely vacation, seek academic opportunities, or pursue professional goals, understanding the visa application process is essential.

Important Guidelines for Indian Nationals

Avoid Using Agents

The Embassy of the Republic of Poland in New Delhi and the Consulate General in Mumbai strongly advise against using travel agencies or visa consultants. The official statement emphasizes that only consular officers can assess visa applications.

This measure aims to reduce fraudulent practices and enhance transparency. Claims of “speeding up” or “guaranteeing” visa approvals are misleading and unauthorized.

No Direct Embassy Appointments

• The Embassy does not offer direct visa appointments. All applicants must book appointments and submit visa forms exclusively through the official e-Konsulat platform for national visas or via VFS Global for Schengen visas and other categories.
• Booking through unauthorized agents does not improve your chances.
• Embassy staff do not arrange appointments under any circumstances.
• Use the correct platform based on your visa type.

How to Apply for a Visa Correctly

Indian nationals are required to register and apply online through the official portals. Here’s a step-by-step guide to ensure a smooth application process:

For Work and Study (National Visas):

Register on the e-Konsulat portal:

• Visit e-Konsulat.
• Choose your language.
• Select “India – Embassy in New Delhi” or “Consulate General in Mumbai.”
• Choose National Visa – Register the Form.

For Schengen and Other National Visas:

Register through VFS Global:

• Visit VFS Poland India.
• Book your appointment for visa submission.
• Track your application and prepare the required documents.

Appointment Booking Process

Work Visa Slots:

• Assigned via an electronic draw system.
• Fill out and print forms via e-Konsulat, then wait for confirmation.
• Appear in person on the allocated date at the selected VFS application center.

Study Visa Slots:

• Allocated on a first-come, first-served basis.
• Follow the same steps: e-Konsulat form ➤ print ➤ wait for the appointment.
• Appointments are assigned weekly.
• Ensure your contact details are accurate, as updates are sent via email and phone number provided.

Required Documents

Applicants must provide only the documents listed on the official website. No consular office will request additional papers beyond what is specified. For the latest document checklists, refer to the official embassy website.

Visa Options for Indian Nationals

Planning a trip to Poland? Here are the key visa categories available:

1. Schengen Visa (Type C):

• Allows visits for short stays up to 90 days.
• Suitable for tourism, business, or family visits.
• Requires travel insurance and proof of accommodation.

2. National Visa (Type D – Work):

• For those seeking long-term employment.
• Valid for stays longer than 90 days.
• Requires a valid job offer or Polish work permit.

3. National Visa (Type D – Study):

• For students admitted to Polish educational institutions.
• Permits extended stays for academic programs.
• Requires an admission letter and proof of financial support.

4. National Visa (Type D – Others):

• For purposes like family reunification or volunteering.
• Requires documents justifying the stay.

Why Avoid Visa Agents?

Applying directly is the safest option. Intermediaries do not influence appointment slots or visa approvals. Only consular staff make decisions. Additionally, many third parties may overcharge and offer false promises.

Final Tips for Indian Travelers

• Apply Early: Especially for work and study visas, as slots are limited.
• Double-Check Documents: Provide only what’s listed on the embassy or VFS website.
• Avoid Shortcuts: Stick to official websites and avoid agents.

By following these guidelines and relying on official sources, Indian travelers can effectively navigate the Poland visa application process. This ensures a smoother journey to experiencing the wonders of Poland. Safe travels!