Telegraphic Invitation (TE) to China: Updated Application Process for 2026

Are you planning to attend a trade fair or engage in business deals in Shanghai, China? If this is your first trip and you need a TE Invitation Letter from the Chinese embassy, you’re in the right place. This comprehensive guide outlines what a TE Invitation Letter is, why it’s essential, and how to obtain it for your upcoming visit.

Overview: TE Invitation Letter

A TE Invitation Letter, also known as the Invitation Verification Form, is a government-issued document. It is approved by the Foreign Affairs Office in China and is essential for foreign nationals applying for a Chinese visa. This letter is particularly important for first-time applicants seeking M (Business), Z (Work), or S1/S2 (Family) visas.

The TE Invitation Letter verifies several key points:

• The purpose of your visit to China.
• The legitimacy of the host organization in China.
• Your intention to travel for business or employment.

Why Is the TE Letter Necessary?

Following updates to visa policies after COVID-19, Chinese embassies have tightened their visa issuance processes. The TE Letter is now crucial for most business travelers, especially if you meet certain criteria:

• You are traveling to China for the first time.
• You are attending exhibitions or making purchases.
• You have been invited by a Chinese business or government organization.
• Without this letter, your visa application is likely to be denied.

Who Can Apply for the TE Letter?

You cannot apply for the TE Letter yourself. Instead, your inviting party in China—whether a company, business partner, or exhibition organizer—must submit the application on your behalf. This is done through the Shanghai Foreign Affairs Office (FAO).

How Your Host in Shanghai Can Apply

Here’s a step-by-step process for your host to obtain the TE Invitation Letter:

• Visit the Official Website: Navigate to the official TE application page.
  • • Use the Online Services Portal
    • Click on “Online Services.”
    • Select “Invitation to China.”
    • Choose “Application for Invitation Verification Form.”
      Login and complete the application.
• Enter Key Details: Your contact must log in using their company credentials and provide:
  • • Personal information about the invited foreign nationals.
    • Dates of stay.
    • The nature of the event or meeting.
    • Passport copies and contact details.
• Attach Required Documents: Your host must attach several documents, including:
  • • The company license of the inviting organization.
    • Details about the event or exhibition.
    • A scanned copy of your passport.
    • Previous visa records, if applicable.
• Submit and Wait: After submitting, the FAO will verify the information. If approved, the TE Letter will be issued either electronically or via mail. The letter will include a unique reference number important for visa processing.

When Did This New Rule Take Effect?

The requirement for TE Letters was strictly enforced during the COVID-19 border control period starting in 2020. This rule remains in effect for many visa categories in 2025 and beyond. This measure helps Chinese embassies screen applications and prevent misuse of visa issuance, especially for business and work purposes.

Conclusion

If you are part of a business delegation, trade mission, or exhibition group heading to China, notify your Chinese counterpart as soon as possible. Initiating the TE Letter application process early is crucial, as it can take several working days or even weeks.

Remember, without this letter, your visa application cannot proceed. Take action now to ensure a smooth journey to China!