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Teaching Hospital Logistics Support Officer Needed at Chemonics International


Teaching Hospital Logistics Support Officer Needed at Chemonics International

The USAID GHSC-PSM Project, which is the primary mechanism through which USAID procures, delivers critical public health commodities and provides technical assistance to improve Ghana’s public health commodity supply chain system is collaborating with the Ministry of (MOH) and the Ghana Health Service (GHS) to implement the Ministry of Health (MOH), Global Fund Logistics Support Project (MOH/GFLSP).

As part of the Project, the USAID GHSC-PSM Project is recruiting one LMD Technical Officer to primarily provide logistics and supply chain management support to the Teaching Hospital Medical Stores (THMS) and Anti-Retroviral Treatment (ART) Clinic at the Komfo Anokye Teaching Hospital (KATH) to ensure product availability and accountability for effective service delivery; and to support visibility into public health commodity logistics data for decision-making.

Job Description

The Logistics Support Officer will specifically support the Director of Pharmacy, the Managers of the Teaching Hospital Medical Stores (THMS) and the ART/TB Clinics in: the implementation of the Ghana Integrated Logistics Management Information System (GhiLMIS), inventory management of program commodities, gathering and analysis of logistics data to inform supply chain decisions, bi-monthly central level distribution and implementation of other national level supply chain reforms.

The officer will also be required to support client medication refill and adherence counselling. He/She is also expected to prepare, share and report on program commodity status situation to relevant stakeholders.

Duties and Responsibilities (GhiLMIS Implementation)

Inventory Management

  • Work with THMS managers to plan and execute cycle count for all commodities based on established schedule
  • Provide support for adjustments (if any) and closing of cycle counts (stock taking) to ensure accurate date
  • Contribute to THMS requisition process via GhiLMIS for receiving commodities from central level as part of the central level bi-monthly distributions.
  • Ensure that consumption data from all user departments are entered weekly into GhiLMIS
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Generate Reports

  • Firstly, Ensure needed reports including inventory and stock status reports are generated from the system to support management decision
  • Then, Generate reports which would be used for auditing purposes as well as track system utilization.
  • Lastly, Support design and build of new reports to improve efficiency

Ensure system utilization

  • Firstly, Conduct periodic review of system usage and provide feedback to the GhiLMIS team.
  • Secondly, Discuss system usage analytics report with specific stakeholders and support development of mitigation strategies
  • Thirdly, Provide on the job training to user departments to ensure system usability as well as provide functional support to addressing functional and viability issues
  • Finally, Provide an oversight to the users on the use of the system and address any key concerns and questions that users may have.

Provide Helpdesk Support

  • Leverage technical expertise to provide immediate support to users which will ensure a consistent response to resolution of immediate needs, incidents and technical issues, service requests, status reporting and notification of changes related to GhiLMIS.
  • Also, Provide Basic level of support where GhiLMIS issues are logged into the GhiLMIS Help Desk, triaged, troubleshot, and elementary problems are resolved.

Promote Data Use at Source

Support users at the teaching hospital to analyze data generated from the GhiLMIS to improve efficiencies and support prompt actions and decision making

Support Analytics

  • Establish and maintain a supporting environment that will provide usability analytics to significantly improve data visibility and integrity to ensure that GhiLMIS data is utilized to make informed decisions.
  • Moreover, Strengthen supply and demand planning, optimization of transportation processes, control inventory costs and minimize risks that will lead to stockout, expiries and wastage.
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Duties and Responsibilities (General)

  • Firstly, Support THMS/ART/TB Clinics to conduct monthly physical counts for program commodities
  • Secondly, Support THMS to prepare and submit accurate and timely inventory and stock status reports with key recommendations to Pharmacy Management and central offices for timely decision-making and conduct follow-up with central level authorities
  • Thirdly, Provide general technical logistics management support to the THMS; prepare and implement action plans to address identified supply chain management issues.
  • Moreover, Maintain and regularly update a database of health commodity logistics data such as worksheets, historic issues data at the THMS, consumption data and data on receipts from the IHS warehouse and CMS and other sources, and any other relevant data needed for decision making.
  • Additionally, Participate in monitoring implementation of specific inventions by MOH/GHS Health Programs, USAID GHSC-PSM and other IPs including activities aimed at improving logistics management practices in the facility.
  • Then, Participate in forecasting, quantification and procurement planning of health commodities
  • Also, Any other duties assigned by the Supervisor

Required Skills and Qualifications:

  • Bachelor’s Degree in Pharmaceutical Science, Health or Supply chain or business-related discipline.
  • Understands Ghana Public Health Value Chain
  • A minimum of 5 years’ professional experience in supply chain management including experience with, order management, inventory management, warehousing/storage and product distribution.
  • Data analysis, reporting and presentation skills.
  • Excellent communications skills with ability to lead meetings.
  • Resourcefulness and a desire to help others.
  • Excellent diplomatic, interpersonal, communication and presentation skills.
  • Ability to work independently or in a team setting is necessary.
  • Must be able to learn and support new and fast changing technologies.
  • Ability to work under pressure.
  • Lastly, Must have a good command of the English language
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Level of Effort and Location

This long-term position will be based in Komfo Anokye, Kumasi with intermittent travel throughout the country.

Supervision and Reporting

The logistics support officer will work in collaboration with the management of the Teaching Hospital Pharmacy Department, Medical Store and ART Clinic to support in health commodity logistics management activities and shall report to the Director of Pharmacy and Chemonics GFLS Project Coordinator.

How to Apply for this Teaching Hospital Logistics Support Officer at Chemonics International

Click Here To Apply Online

Closing Date: Friday 15th October 2022

For more Job Opportunities CLICK HERE 

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