April 22nd, 2022 at 12:37 pm
Secretary at African Union
About African Union
The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion, and cooperation among the peoples of Africa and African states as well as developing a new partnership worldwide.
Our Headquarters are located in Addis Ababa, the capital city of Ethiopia. The vision of the African Union is that of: “An integrated, prosperous and peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena”.
Our mission is to become “An efficient and value-adding institution driving the African integration and development process in close collaboration with African Union Member States, the Regional Economic Communities and African citizens”.
Purpose of this African Union Job
To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.
Main Functions
- Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
- Liaises effectively with internal and external stakeholders.
- Follow up meeting decisions and correspondence outcomes and ensure their implementation.
- Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
- Contributes to the creation, improvement and maintenance of record and retrieval systems
- Draft initial requests on provision and maintenance of office facilities and materials.
- Prepares documents for meetings
- Keeps diary of Director and informs him/her accordingly and timeously
- Receives and maintains proper correspondence at the Directorate
- Prompts action on correspondence and other routine matters
- Maintains good computer file naming procedures.
Specific Responsibilities
- Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors;
- Drafts responses to routine correspondences for the signature of the supervisors;
- Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
- Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;
- Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners;
- Keeps an up to date diary of appointments for supervisors and other senior staff of the division;
- Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
- Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units
- Performs reception services where required
- Performs any other relevant duty/responsibility assigned
Academic Requirements and Relevant Experience
- Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in Public Sector or international organization
- A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant secretarial experience in any Public Sector or international organization;
- Typing Speed: 50 words per minutes
Required Skills
- Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
- Planning and organizational skills
- Interpersonal skills
- Communication ability both orally and in writing
- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage
REMUNERATION:
Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff
Click here to read more and apply
Closing Date : 23rd May. 2022
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