Program Coordinator-(Transtion Team) CPU

The Organization

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

ROLE PURPOSE

A concise statement, capturing the primary reasons that this role exists and a clear articulation of the context of the role. How will this role contribute to creating lasting change for children?

The Programmes Coordinator role will coordinate, integrate and support the implementation, monitoring, and evaluation of the Country Strategy, programmes/Advocacy/influencing, projects (including sponsorship) at PIIA level.

The role will engage multiple actors at various levels including programme design, planning, implementation and MELS at community, district, regional and programme Influence and Impact area.  

Dimensions of the Role

This section provides a summary of the size and authority of the post. It covers the size of the budget held, the numbers of direct reports, other key stakeholders who may depend on it, the type of communication required, the external representation involved and the reach of the role.

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports

Area of Responsibility : Regions/District(s)/Municipalities/communities within a designated Programme Impact and Influencing Area (PIIA).

Accountabilities

This section is critical for clarifying expectations of the role, providing the framework for its relationship with colleagues and providing areas of accountability against which performance can be managed.

Programs and Projects:

• Develops and maintains good professional relations with key actors including governmental and other partners at the community, district and regional levels, organizations/institutions intervening in the development process to ensure effective stakeholder involvement and PIIA;
• Facilitates building of partnership, networks, coalitions and alliances with other stakeholders at all levels to increase program effectiveness and maintaining a well-coordinated, strong partnerships/team for successful project/programme implementation
• Facilitate the gathering of relevant information, data and development of project strategies for the development of PIG’s relevant SPAD/FAD for implementation and be responsible for the creation of project/programme outlines in the relevant systems
• Facilitate the planning, design, implementation and Monitoring, Evaluation, Learning and Sharing (MELS) of projects/programmes with stakeholders and using the appropriate corporate systems (PMERL) to capture such projects/programmes
• Ensuring that that there are adequate resources/tools/logistics and materials to execute projects and programmes funded by PIG

• Ensure the effective mobilization, consultation and involvement of stakeholders, beneficiaries, communities  for the effective delivery of project activities
• Ensuring up-to-date comprehensive documentation of project/programmes and presenting comprehensive reports for management/donor among others and ensuring that all documentations and reports are appropriately captures in Plan International’s inc corporate systems
• Maintaining and monitoring project/programme plans, schedules, budgets and expenditures and using the appropriate corporate systems to track and report on all these indicators.
• Facilitate annual review meetings and other relevant project/programme meetings with all relevant stakeholders
• Ensure that PIG becomes the most recognized voice for all child rights related issues (especially girls) and mainstreamed all Plan International Inc values in all engagements and work.
• Represent the Program Impact and Influencing Area (PIIA) on relevant regional/municipal/District/community level committees, in meetings, and through other relevant platforms in the region/Districts and act as the link between Plan International PIIA and relevant units at all levels.

 Grants/Resource mobilization:

• Where required and necessary works with the Business Development Unit in sourcing adequate funding from internal and external sources for the design and implementation of development activities within the PIIA as outlined in the Country Strategy and country programmes
• Provides support in monitoring Grants Projects to ensure quality implementation, reporting and accountability.

 Programme-Sponsorship Integration:

• With the support and approval of the PIIAM, fashion out and implement workable mechanisms to align/integrate programmes and sponsorship in the PIIA for better development outcomes for SCs in their communities.
• Closely liaise with and support the Sponsorship Communication Co-ordinator at PIIA to undertake community entry, sensitization for child sponsorship activities with the aim of ensuring stronger programme-Sponsorship integration.
• Collaborate with key development actors of the PIIA to identify and implement at least one project per year in a sponsorship community with sponsorship and other funding,
• Put in place effective and efficient strategies and mechanisms to achieve the area performance in terms of production, retention of sponsors and the area caseload (training of community volunteers and actors with monitoring tools; holding monthly and quarterly meetings with actors as well as the annual review)

 Others:

• Fulfil Plan’s Child /Youth Safeguarding Policy at all times to protect children especially girls from all forms of child abuse
• Ensure Gender is mainstreamed in all programs and projects undertaken in the PIIA and with key stakeholders;
• Provide training, coaching and counselling to any direct reports as and when required.
• Performs any other duties to be assigned to support the achievement of organizational goals.

Dealing with Problems:

• Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.
• Able to understand, designs, implement, monitor and evaluate gender transformative programmes and projects targeting children and girls in particular;
•  Able to forge effective partnerships for effective development at the PIIA;
• Sound judgment and decision-making capacity
• Able to work with r minimum supervision
• Able to ensure the principles and guidelines on the new Global Policy on Prevention of Sexual Harassment, Exploitation and Abuse is fully embedded and in our area work.
• Create and strengthening the capacity of all staff, Associates and visitors to prevent and respond in a timely, effective, safe, comprehensive and confidential manner to all complaints, allegations and incidents on Sexual Harassment, Exploitation and Abuse.

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.

This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

This section refers to people inside and/or outside of the organization that the post-holder needs to have contact with, and why. This should include virtual presence.

• There is a medium contact with community members, children and other stakeholders Maintains high contact with field staff and partners

Technical expertise, skills and knowledge

This section details the skills, knowledge and expertise the postholder will be required to demonstrate in doing the job well.

This should include clear levels of technical expertise and skills that support our work at national, international, and global level.

Qualification and Experience

• At least, First Degree in Social Sciences, Social Work, Development Studies or its equivalent.
• At least 3 to 5 years experience in frontline role in development work. 
• Experience in the NGO sector preferably with child-related development issues, would be an advantage.

Skills

• Solid facilitation, presentation, negotiation and influencing skills
• Ability to deliver to tight deadlines
• Analytical skills and decision-making skills.
• Communication skills, appropriate to the audience.
• Strong team-building and motivational skills.
• Good working knowledge in Microsoft office applications and use of relevant software and other applications, e.g. word processing, spreadsheet, database, email, internet.
• Good supervisory, people management and coordination skills
• Good knowledge of project management, supervision, monitoring and evaluation tools
• Good knowledge of gender, child/youth safeguarding, rights-based approaches & community development.

 Behaviors

• Communicates clearly and effectively
• Ability to facilitate participative processes for all stakeholders for implementing development activities 
• Planning and organizing with all stakeholders to ensure all-inclusiveness in community and partner activities
• Excellent report writing skills
• Good fundraising skills
• Knowledgeable in Participatory Learning and Action (PLA)/Participatory Rural Appraisal (PRA) techniques for community development
• Develops, motivates, coaches and promotes high performance of direct reports, partners’ staff and collaborators.
• Teamwork.
• Works in a participative community approach.
• Strong knowledge of the Rights of Child.
• Ability to understand different cultural contexts
• Works with minimum supervision.

 Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

Travel requirements

This position entails 60% travelling within communities and PIIA.

Level of Contact with Children:

Mid contact: 

The job responsibilities of this position require occasional contact with children and it is expected that children shall be protected at all times.