Office Administrator Job in USA 2025 with H-1B Visa Sponsorship

December 26, 2025 3:06 pm

Office Administrator Job in USA 2025 with H-1B Visa Sponsorship

The Office Administrator role at Civil Science in Dickinson, North Dakota, offers a valuable opportunity for experienced administrative professionals seeking a part-time position in the United States with potential H-1B visa sponsorship in 2025. This role goes beyond traditional administration, playing a central part in supporting leadership, strengthening office culture, and ensuring efficient daily operations.

It is well-suited to candidates who thrive in fast-paced, collaborative environments and enjoy balancing operational efficiency with people-focused workplace support within a professional services setting.

About the Role

As a Part-Time Office Administrator, you will provide direct support to the North Dakota Management team while serving as a key operational anchor for the Dickinson office. The role involves managing calendars, coordinating meetings, documenting actions, and ensuring follow-through on priorities. You will also oversee daily office operations, vendor coordination, facilities management, and office policies to maintain a safe, organized, and compliant workplace.

In addition to operational duties, you will support proposal development, assist with invoicing, and collaborate closely with finance teams on accounts payable and receivable processes. A unique aspect of this role is its responsibility for monitoring and enhancing office culture, including organizing events and activities that promote engagement and collaboration across disciplines.

About the Hiring Firm

Civil Science is a 100% employee-owned engineering firm with over 40 years of industry experience. The company provides civil engineering, surveying, planning, and technical services to public and private sector clients across the United States. Through its Employee Stock Ownership Plan (ESOP), Civil Science emphasizes long-term career growth, shared success, and employee empowerment.

Known for its agile structure and collaborative culture, the firm prioritizes innovation, accountability, and work-life balance while investing heavily in the professional development of its employee-owners.

Responsibilities

Manage calendars, meetings, correspondence, and task priorities for the management team
Attend meetings, take notes, and coordinate follow-up actions with stakeholders
Oversee daily office operations, facilities, supplies, and vendor relationships
Process and verify client invoices in line with company policies and regulatory requirements
Support accounts payable and receivable activities and budget tracking
Assist with proposal development and special projects
Coordinate logistics for meetings, events, and staff travel
Develop and enforce office policies, health, safety, and compliance standards
Foster a positive workplace culture through engagement initiatives and staff support

Requirements

Minimum of 5 years’ experience in administration, coordination, or operations
Strong proficiency in Microsoft Office and business documentation tools
Excellent organizational, multitasking, and communication skills
Ability to maintain confidentiality and work independently or within a team
Experience in engineering or professional services environments preferred
Familiarity with Deltek ERP systems and basic accounting processes is an advantage

Click Here to Apply

Conclusion

This Office Administrator position at Civil Science provides a meaningful opportunity to contribute to both operational excellence and workplace culture within an employee-owned firm. With flexibility, leadership exposure, and possible visa sponsorship, it is an attractive role for experienced professionals seeking stability, impact, and long-term growth in the U.S. professional services sector.