Netherlands Visa to Go Fully Digital: Application Rules Effective August 2025

Starting August 2025, applying for a Netherlands visa will undergo a significant digital transformation. Handwritten application forms will no longer be accepted, making it crucial for travelers to adapt to this new online process.

What You Need to Know About the Changes

If you’re planning a trip to the Netherlands, familiarize yourself with this important update. VFS Global announced that from August 4, 2025, all Netherlands Visa Application Centres (VACs) will only accept digitally completed visa application forms. Handwritten forms will be invalid.

Let’s explore the new process, its requirements, and how it will affect your visa application.

Key Changes to the Application Process

Previously, many applicants submitted handwritten Schengen visa forms at VACs. However, effective August 4, the Dutch government mandates that all applicants must utilize the digital process. Here’s what to expect:

• Only online-generated application forms will be accepted.
• Handwritten or scanned printouts will be rejected.
• You must create an account and complete your visa application online through the Netherlands Ministry of Foreign Affairs portal.
• The aim is to streamline the application process, reduce errors, and shorten processing times.

Steps to Apply for a Netherlands Visa

1: Go Digital from the Start

Begin by filling out and submitting your application form online. Handwritten applications will not be accepted, so do not bring a paper form to the centre. Visit the official portal: Netherlands Visa Portal. Create an account to start the process, which guides you step-by-step.

2: Complete the Digital Form

The online form will clearly guide you through each section. It requires detailed information, so take your time and double-check your entries. You can save your progress and return later. You need to provide details about your:

• Passport information
• Travel itinerary
• Purpose of travel (tourism, business, family, study, etc.)
• Accommodation and financial support

3: Gather Required Documents

Even in this digital age, you will need to scan and upload supporting documents. Ensure your files are clear and legible. Typically required documents include:

• Printed, signed digital visa application form
• Valid passport (at least 3 months beyond your return date, with 2 blank pages)
• Two recent passport-sized photos (meeting Schengen standards)
• Travel insurance covering at least €30,000 in medical expenses
• Proof of accommodation (hotel bookings or invitation letter)
• Flight reservations
• Proof of financial means (bank statements, sponsor letter, etc.)
• Cover letter detailing your travel plans

You may also need additional documents based on your specific purpose of visit, such as:

• Work certificate or school letter
• Proof of ties to your home country (job contract, property, family documents)

4: Finalize and Submit Your Application

After completing the form and uploading all required documents, submit your application online. The system will prompt you to schedule an appointment at your nearest Netherlands VAC. There, you will provide biometrics and any remaining documents.

Why This Digital Shift Is Important

This transition reduces form errors that can delay visa processing. It ensures all data is clear and consistent across systems. Additionally, it simplifies preparation for travelers before visiting the VAC. For frequent travelers, this new system could save time in the long run.

Conclusion

If you plan to apply for a Netherlands visa after August 4, 2025, remember to skip the paper forms. Go digital, complete your application online, print the final version, and bring it to your appointment along with your supporting documents.

Bookmark the official visa portal and ensure you are using the latest forms. This shift to online-only applications is not just a procedural change; it’s a crucial step that can significantly impact your visa approval process.