January 31st, 2023 at 05:13 am
Jobs for Administrative Assistants in Dubai with best salaries
Full Job Description
Organon is a company for women’s health that wants every day to be better and healthier for every woman. We are a passionate group of thousands of people from all over the world who want to change the future of women’s health. Our goal is to make medicines and solutions that make people healthier every day. But our people are what really make Organon work.
We’re looking for real, passionate team players, curious innovators, and forward thinkers who are excited by the idea of shaping their careers and ready to bring their fire to change and the opportunities it brings for progress.
At Organon, you’ll get the best of both worlds: the open, agile, and collaborative culture of a start-up and the size and reach of a Fortune 500 company that serves customers in more than 140 markets around the world.
Come be a part of what will be an exciting future!
Role & Responsibilities
- As an administrative assistant or coordinator, your job is to help the MENAT management team with important administrative and logistical tasks, as described below, and to handle work that may have important deadlines.
MENAT Management Support
- Organize visas, travel plans, and places to stay for meetings inside and outside the country.
- Manage and send in expenses for travel and routing activities
- Handle general management POs from the time they are made until they are invoiced and closed.
- Find out about things and do research
- Help with all budget-related tasks, such as accounting
- Help set up new programs, methods, systems, and procedures
- In charge of putting together confidential documents and reports
- If there are any Ad-hoc projects, manage them as the manager tells you.
Travel and Getting Around
- Work with the corporate travel agency to set up travel for team members and customers who are going to an event.
- Talk with embassies and consulates in the area (whenever applicable)
- Generate room listing
- Coordinate with hotels, agencies, tour operators, and any other relevant vendors.
Indirect Procurement
- Talk to the vendor or service provider to get the information you need to set up the vendor in SAP.
- Make sure that all paperwork and dealings with vendors follow compliance
- Getting lower prices by negotiating with suppliers and getting preferential rates
- Handle the full cycle of payment management with vendors, including scanning and sending invoices for payment processing, and act as the main point of contact for event payments and expenses.
- Follow up on the status of the delivery of goods and services and close out POs in SAP.
- Make a payment request form (PRF) for situations where a PO is not needed.
General Administration
- Filing and storage management
- Make sure that all of your paperwork meets compliance and audit standards.
- Managing event budgets
- Follow up with senior team members, other interested parties, and other colleagues to help the work succeed.
- Prepare for and carry out administrative tasks to meet needs, as well as any other tasks assigned by the leadership team.
Skills and Qualifications
- Proven experience in office work. Good written and verbal communication skills.
- Strong time-management skills, the ability to do more than one thing at once, and an eye for detail. Ability to learn new software and systems.
- Careful and comfortable with handling private information
- Professional discretion, politeness, and the ability to adapt are also important.
Language: Fluent in the English language.
About the Company
Organon comes up with clever ways to improve health that help people live their best lives. We are a $6.5 billion healthcare company that works around the world to help women, their families, and the communities they care for. We have a big portfolio, and we’re adding to it by investing in unmet needs in Women’s Health, making it easier for people to get leading biosimilars, and improving people’s lives with a wide range of trusted health solutions.
Our goal is clear: Every day for every woman to be better and healthier.
At launch, we’ll have more than 10,000 Founders ready to work together to change the world in a new way. As Founders, employees will be in charge of their own futures and help decide where Organon goes and how it affects the world. Our culture shows how much we care about the people we support. At Organon, everyone has a place. We are open to differences and give them a voice.
Our commitment to helping women is shown by the fact that most of the people on our leadership team are women, and the fact that we have a wide range of experiences is at the heart of who we are and what we do.
What We Do:
Organon comes up with clever ways to improve health that help people live their best lives. We are a $6.5 billion healthcare company that works around the world to help women, their families, and the communities they care for. We have a big portfolio, and we’re adding to it by investing in unmet needs in Women’s Health, making it easier for people to get leading biosimilars, and improving people’s lives with a wide range of trusted health solutions. Our goal is clear: Every day, every woman should be better and healthier.
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