February 8th, 2023 at 06:05 am
Job Opportunity at Alliance in Motion Global in Ghana
POSITION: Administrative Secretary
The job duties will be:
- Putting together reports and other documents for managers by gathering data, doing research, and putting information from different sources together.
- Setting up meetings, booking travel, and taking care of other administrative tasks for executives within the company.
- Processing job applications and screening candidates to see if they are qualified before setting up interviews with supervisors or managers
- Help with all aspects of office management, such as ordering supplies, keeping track of stock, and calling for equipment repairs.
- Having conversations with customers to answer questions about the company’s products or services
- Taking notes during meetings, transcribing audio recordings of meetings, or summarizing what was said in meetings in written minutes.
- Doing office work like filing papers and answering the phone.
- Putting away paperwork like bills or expense reports
- Setting up meetings and keeping track of calendars to make sure meetings happen at the right time and place
Functions and duties:
- Coding invoices, making payment requests and payment orders, screening supporting documents, and checking the data from third parties.
- Registering other people and their bank information (Legal Entity Form and Bank file). Check-in with the main office
- Missions and plane ticket payments are taken care of.
- Costs of representation are being paid back.
- Reimbursements of costs related to the Residence Register separately from VAT can be recouped under the right suspense accounts.
- When an asset is bought, link the good receipts to the invoice.
Skills or Experience Needed
- Diploma/Degree/HND
- Expertise in working with documents, spreadsheets, and databases.
- Ability to talk to people inside and outside the company about administrative matters.
- She is very good at filing, keeping records, and organizing.
- Knowing how to use printers, photocopiers, scanners, and fax machines is important.
- Knowledge of how to set up appointments and forward calls.
- Excellent communication skills both in writing and in person.
- Exceptional interpersonal skills.
How to Apply for this Job Opportunity at Alliance in Motion Global
Send your application, CV, or resume to allianceinmotionglobal55@gmail.com, which is the company’s private email address.
Closing Date: February 20, 2023
Also, For more Job Opportunities CLICK HERE
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