October 21st, 2021 at 04:20 pm
Context:
Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work.
The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations.
This mandate has resulted in the international transport of more than 15 million migrants and refugees worldwide.
Movement Operations departments in various IOM missions, coordinated under the division of Resettlement and Movement Management (RMM) in the Department of Operations and Emergencies (DOE) at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization’s programmes.
Under the direct supervision of Chief of Mission (CoM), and the technical supervision of the Head of Regional Resettlement and Movements (AFRICA), the Movement Operations Manager, (Ghana) is responsible for supervising all movement operations activities in Central and West Africa, with the following duties and responsibilities:
Core Functions / Responsibilities:
- Oversee up to seven teams of staff members who are undertaking movement operations
activities in Accra, including activities related to field support, movements, data processing and compliance. - Support staff development processes such as hiring, providing training, assigning duties and giving feedback to staff members on their performance on a regular basis throughout Central and West Africa to ensure high quality work and the accurate completion of activities.
- In locations throughout the region where there is no Movement Operations Officer or Manager, serve as technical supervisor for movement operations staff members.
- Oversee the efficient and effective management of airport services for arriving and departing individuals in Accra including in relation to documentation, luggage, escorts and special services.
- Ensure staff deliver the highest quality service, interact appropriately with airport and government officials and handle urgent issues as they occur.
- Monitor the work schedule, validate hours and process relevant financial paperwork in coordination with the IOM finance department.
- Oversee staff as they assist individuals at transit centres or third-party facilities.
- Monitor the weekly shift schedule, ensuring coverage is adequate to maintain a professional, safe, secure and clean environment; address issues as they arise and continually seek ways in which IOM can improve services.
- For third party facilities, regularly conduct checks to ensure accommodation is up to IOM standards.
- Manage assets and inventories, process financial paperwork, supervise quality control of vendors, and manage the transit centre vehicles and related schedules, staff and paperwork, if relevant.
- Ensure selection mission support, exit permit support, interpretation services and pre-departure counselling are coordinated for individuals at the airport, in transit centres, camps, consolidation points and third-party facilities or during transport by air, ground or water, according to the highest ethical standards and guidelines established by IOM.
- Supervise the coordination of transportation from consolidation points, transit centres and third-party facilities and address special needs, such as meals, medication, wheelchairs and medical conditions.
- Handle financial paperwork related to selection mission, exit permit or interpretation services as needed.
- Oversee the completion of all bookings in Central and West Africa under the purview of IOM Accra by Movements staff members in accordance with the Handbook of IOM Tariffs (HIT).
- Ensure compliance with program-specific SOPs and supervise the distribution of travel information to stakeholders. Oversee the creation of movement data files and oversee
- Movements staff members as they compile and analyze descriptive statistics. Certify and handle the processing of vendor-incurred costs.
- Ensure Data Processing staff members are undertaking secure storage of documentation and data in accordance with IOM principles and guidelines, that they are taking all necessary measures to guarantee limited access to physical files, and that they are dispatching travel documents and coordinating exit permits in a timely manner.
Required Qualifications and Experience:
Education
- Master’s degree in a relevant field of study from an accredited academic institution with five years of relevant professional experience; or University degree in a relevant field of study with seven years of relevant professional experience.
Experience
- Prior Movement Operations experience, especially in IOM, is highly preferred;
- Transportation-related and/or management experience is a strong advantage;
- Experience in the region is an advantage.
Skills
- Knowledge of IOM’s Movement Operations program implementation and administrative,
financial and business rules and practices is desirable; - Strong written and verbal communication skills and ability to effectively communicate with and lead a team;
- Demonstrated proficiency with IGator, MiMOSA, SAR and Amadeus;
- Excellent computer skills and a high level of proficiency in spreadsheet and database
applications.
Languages
- IOM’s official languages are English, French, and Spanish.
- External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
- For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.
How to apply:
Click here to read more and apply
Closing Date: 03 November 2021