Under the supervision of the Head, Human Resources Division, the incumbent shall assist to provide support in the various human resources functions at the Parliament.
ROLE AND RESPONSIBILITIES
- Prepare the monthly Payroll and other periodic benefits for the staff of the Parliament, such as Housing Allowances, Leave Allowances, Education Grant, End of Service Benefits, etc. Use the ECOLINK system for this purpose;
- Contribute to implementing HR policies and resolving any related issues; give explanations, provide clarifications and make recommendations for resolving issues in the course of policy implementation;
- Assist in hiring and uploading approved staff data/documents on the SAP sotfware sucha as ECOLINK etc;
- Assist train and assist staff members in accessing various HR services through the Employee Self Service system;
- Assist with the facilating the process of performance management by drafting circulars and assisting staff members and their managers through the cycle in the ECOLINK system; follow up and assist appraisors up to the completion of the exercise; implement annual progression as awarded;
- Assist in compiling HR budget and HR reports, and in preparing presentations and drafting correspondence for the Division;
- Performs other related duties as assigned by the supervisor.
ACADEMIC QUALIFICATIONS AND EXPERIENCE
- Bachelor’s degree in Human Resources, Social Sciences or Humanities from a recognized University.
- 2 years relevant work experience in human resources, administration or related area, is required;
- Basic technical knowledge of human resources management including professional work experience in human resources at entry level operations;
- Basic knowledge of office routines and practices relating to document management, records management and/or office management of relevance to the human resources management functional areas;
- Knowledge of routine human resources business processes involving repetitive tasks supported by clear instructions and regular coaching e.g. data entry, data verification, classification of information of relevance to the human resources management functional areas.
ECOWAS KEY COMPETENCIES
- ability to motivate self and/or others to engage in and successfully complete tasks at hand;
- demonstrated experience leading conversations that will either provide participants with new information, ideas or awareness or elicit feedback;
- ability to positively influence co-workers when faced with challenges and work problems to help trigger solutions and build confidence;
- ability to respect chain of command in an appropriate manner;
- ability to lead in the management of own career and performance and to seek assistance/coaching when required.
Client Service Orientation
- well-developed client service skills including a positive attitude, creative thinking skills, good work ethic, teamwork experience, time management skills, flexibility;
- ability to take initiative to resolve problems and improve quality and/or quantity of work by identifying alternative solutions and discussing appropriateness/approach with supervisor;
- strong desire to help others and capacity to empathize to generate mutual understanding;
- ability to work as part of a team in supporting and addressing the needs of clients and stakeholders;
- ability to multitask and to meet client service/stakeholder management standards and objectives of pertinence to assigned responsibilities.
Multicultural Sensitivity & Advocacy
- ability to perceive the moods and feelings of others from various cultural backgrounds, and to understand interests, needs, and perspectives so as to prevent/address misunderstandings and complaints;
- well-developed ability to relate well with people from varied backgrounds and sound understanding of diverse cultural differences especially within west Africa;
- ability to listen attentively to people’s ideas, requests and concerns and to understand and internalize the need for diversity management in every day workplace practices;
- ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
- ability to factor in diversity when providing services, responding to requests, recognizing and releasing preconceived notions and stereotypical views of certain groups and individuals.
Knowledge of ECOWAS
- basic understanding of the ECOWAS organization mandate and its functions;
- ability to explain the ECOWAS programs and projects relevant to tasks and demonstrated understanding of data used by the department/institution/agency, including knowing where data resides in the system, the ability to see how the data in the system interrelates and how data entries and changes may impact data in other parts of the system.
- knowledge of ECOWAS routine procedures and practices as it relates to assigned responsibilities;
- ability to apply ECOWAS standards in emailing, reporting, correspondence, etc. and to accept and implement changes as directed.
Analytical & Critical Thinking
- excellent numeracy skills with the ability to collect, collate, classify and summarize data systematically.
- demonstrated ability to assist in conducting primary and secondary research activities in accordance with instructions and/or best practices in research techniques (e.g. interviews, tests, desk research);
- ability to identify inconsistencies in reasoning and to articulate findings clearly;
- ability to use creativity and initiative in the generation of alternative solutions to a problem;
- ability to gather, analyze and arrange information in a logical sequence.
- ability to provide useful feedback when asked and to use feedback constructively when given;
- demonstrated ability to use computers with superior word-processing skills and proficiency in the use of data base (e.g. access), spreadsheets (e.g. excel), inter/intranet, email and social media;
- tact, diplomacy and well-developed interpersonal skills;
- ability to write accurate, clear and well-organized text;
- proficiency in information communication technologies(ICT);
- Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
Planning & Implementation
- well established time management skills with the ability to make well considered/reasoned decisions regarding own work and to follow them through;
- ability to use action planning skills, set priorities, develop work goals and identify the steps needed to achieve goals of relevance to own work area;
- ability to work well and meet objectives of tasks when under pressure or when exposed to uncertainties, challenges and/or changing work environments;
- ability to understand and contribute to team/work unit goals and plans as well as to collective decision-making.
Be below 50 years old. This provision does not apply to internal candidates.
HOW TO APPLY
Application is online. Applicants are kindly requested to apply by following the underlisted steps:
- Download the application form by clicking on the link in parentheses (JOB APPLICATION FORM), and fill it out correctly.
- Attach the completed application form, a curriculum vitae (CV) and a letter of motivation.
- APPLICATIONS SHOULD BE SENT TO: [email protected]
Applications are open from 21 October to 19 December 2020.
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