January 18th, 2023 at 12:34 am
Hapag-Lloyd AG New Job Opening
POSITION: Business Administration Manager
Role summary
To manage the business administration department’s operations, internal controls, bookkeeping, and cost-saving methods.
Overall Responsibility
- Consciously fosters customer attention, individual growth, efficiency, teamwork, and process improvement.
- Maintains Hapag-Lloyd policies and procedures
Key Accountabilities:
- Monthly financial reporting pursuant to Hapag-Lloyd GAP accounting principles.
Budget and predict annually and quarterly. - Manage cash flow within company boundaries and accurately estimate liquidity.
- Monthly cost-plus schedules.
- Comment on cost-plus schedule budget and forecast variations monthly.
- Manage external and internal audits and ensure unqualified reports.
- Comply with Hapag Lloyd worldwide standards and local regulations.
- Payroll management.
- Meet Self-Assessment, VAT, Withholding Tax, PAYE, and SSNIT deadlines.
- Maintain company-wide accounts receivable and payable.
- Maintain relationships with Auditors, Banks, Client Financial Representatives, and others.
- Reconcile general ledger accounts.
- Support month-end operational/overhead accruals.
- DSO and DPO monthly KPI discussion.
- Internet banking: approve payments and beneficiaries.
- Follow all control checklist SOPs.
- Maintain registration and file statutory returns and renewals.
- Obtaining TCC, SSNIT, etc.
- GIPC quota renewal coordination.
- Obtaining Bank of Ghana equity remittance confirmations.
- Maintain risk-assessed insurance.
- Coach and develop BA department staff.
Key Performance Indicators:
- Completing monthly overhead reports by the 26th.
- Submitting annual budget by August 17.
- Providing quarterly forecasts FC1, FC2, and FC3 by March, June, and September.
- Submit cost-plus schedules by the deadline.
- Maintain Region DSO and DPO targets of 14.0 and 45.0.
- Statutory tax returns.
- VAT—end month’s
- Withholding tax—15th of the following month
- PAYE—15th of next month
- SSNIT: 14th month.
- Provident fund—14th of next month
- Final corporate tax due on April 30.
- Self-assessment (Provisional Corporate Tax)—March, June, September, and December for 1st, 2nd, 3rd, and 4th quarters.
- Assign all customer payments to outstanding invoices.
- Fast client debt collection.
- Assure credit consumers pay on time.
- Rectify customer accounts and aging balances.
- Pay vendors according to terms.
- Invoice partner slot sharing port dues within two days of Opx approval.
- Reconcile partner SOA by 20th of the following month and recover the overdue balance.
- Setting FIS exchange rate before 10am.
- Schedule balance sheet accruals and prepayments.
- Reduce balance sheet GL open items. The limit is 10 items.
Essential Skills/Experience:
- University degree or equivalent with at least 5 years of finance or accounting experience or an equivalent mix of education and experience.
How to Apply for this Hapag-Lloyd AG New Job
Deadline: January 24, 2023
For more Job Opportunities CLICK HERE
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