December 22nd, 2021 at 08:28 am
The Grants Manager will play a ‘hand holding’ role with grantees to ensure that they have the systems, processes and procedures in place, and the understanding to make effective and efficient use of sub-grants and account for funds appropriately.
LOCATION Accra
REPORTING AND MANAGEMENT
- Reports to the Team Leader, “District Managing for Learning Programme’’
- Line management responsibility for Monitoring, Evaluation and Grants Officer.
JOB SUMMARY
The Grants Manager will be responsible for overseeing successful and effective disbursement of grants to partners at national level and within priority districts. The role will also be responsible for developing comprehensive sub-grant procedures and guidance for the programme.
The Grants Manager will play a ‘hand holding’ role with grantees to ensure that they have the systems, processes and procedures in place, and the understanding to make effective and efficient use of sub-grants and account for funds appropriately.
ESSENTIAL JOB RESPONSIBILITIES
GRANTS MANAGEMENT
- Develop a Guidance and Procedures Manual for T-TEL’s results-based financing
approach to grants management. - Support the evaluation of grant applications, proposals, and awards to ensure
adherence to grants management procedures. - Lead on Due Diligence Assessments (DDAs) for potential sub-grantees and
negotiate sub-grant agreements and possible amendments. - Monitor the implementation of recommendations made to address gaps and
internal control weaknesses identified in DDAs. - Provide guidance to sub-grantees on the results-based financing’ approach to
grants management. - Design and implement a grants management database systems and workflow of
activities related to the grants making process and ensure maintenance of records,
both electronic and hard copy. - Manage post award phase of the grant making process in accordance T-TEL’s
results-based approach to grants management. - Manage the sub-grant close out process.
- Provide leadership for the Monitoring, Evaluation and Grants officer.
CAPACITY BUILDING
- Mentor, support and develop the capacities of grantees on financial monitoring,
record keeping and grants management. - Organize and facilitate trainings on financial management, financial reporting and
internal control for sub-grantees periodically. - Provides technical assistance to sub-grantees on areas around funds management
they may require.
FINANCIAL REPORTING AND DISBURSEMENT OF FUNDS
- Ensure sub-grantees submit their financial reports in accordance with the agreed
workplans and timelines for results delivery. - Review financial reports (grants and sub-award expenditures) submitted by subgrantees and coordinate with programme and technical reports to ensure
financial reports are not at variance from technical reports, while ensuring Value
for Money in expenditures incurred. - Provide feedback to sub-grantees on outcome of review and verification of the
financial reports and conduct follow ups on the implementation of any
recommendations which may have been made after the review. - Disburse next tranche of funds in accordance with agreed workplans and
approved budgets between T-TEL and sub-grantees.
MONITORING AND COMPLIANCE
- Conduct periodic expenditure and results verification on grants expenditure
submitted by sub-grantees. - Ensure on-going adherence of Payment by Results financing rules as set out in TTEL’s grants management manual.
- Work in coordination with the Monitoring, Evaluation & Grants Officer to develop
a monitoring structure for grant partners. - Identify compliance and delivery risks throughout the grants portfolio and advise
technical and support teams and the project leadership on necessary actions.
GENERAL
- Ensure grants management record-keeping is filed and complete.
- Assist with audits.
- Perform any other duties as may be assigned by Team Leader.
CANDIDATE SPECIFICATION
- Bachelor’s degree in Management, Business Administration, Finance, or any
related field with a minimum of 10 years’ experience working in grants/contract
management, Finance, or programme management. - Knowledge of typical grant award/contractual documents such as grant
agreements, subcontracts, modifications. - Experience on ‘’donor funded’’ projects, international non-profit organizations, as
well as multinational environments would be desirable. - Experience with financial analysis, financial reporting, cash flow analysis, budget
development and forecasting. - Excellent interpersonal and communication skills (oral and written
communication). - Excellent managerial and planning skills including the ability to develop complex
multifaceted workplans and seeing them through to completion. - Ability to manage relationships with multiple stakeholders.
- Ability to work in a culturally diverse environment.
- Strong interpersonal and communication skills.
- Experience of monitoring the implementation of work plans, performance, and
results. - Well-organized, task- and time- oriented, and with close attention to details.
- Proficiency in the use of financial software applications, databases, spreadsheets,
including MS Office. - Independent, ability to use own initiative, ability to be flexible.
How To Apply
Applications are to be submitted electronically to recruitment@t-tel.org before 5pm on January 7, 2022.
Applicants should clearly state the title of the job they are applying for in the subject line of their email and application letter.