September 18th, 2024 at 10:35 am
Exciting Career Opportunity at TotalEnergies
POSITION: ADMINISTRATIVE ASSISTANT – LEGAL
Profile of the candidate
The job holder must be computer proficient and have the following qualifications and skills.
- A good first-degree holder, preferably from the Humanities.
- Three (3) years of post-qualification experience in a similar role in a corporate organization, preferably in the oil and gas, insurance, or law firms.
- You must be familiar with the format of legal documents.
- The following critical abilities are required: telephone etiquette, interpersonal skills, initiative, time management, work organization, and the capacity to work long hours.
- Must be tactful, loyal, dependable, and well-groomed in appearance.
- Must have confidence and be a good confidant.
Activities:
Insurance
- Coordinate input from internal parties and work with insurance brokers to obtain and maintain the necessary insurance coverage for the Company’s companies and service station activities.
- Act as a liaison with brokers, departments, and third parties to ensure that insurance claims are handled effectively and payments are made on time.
- Arrange travel insurance and an Ecowas Brown Card for company employees.
- Liaise with insurance brokers to keep the company up to date on insurance market changes and guarantee that it is always completely compliant with legal standards.
Regulatory
- Processing of relevant business operating permits, licenses, and certifications from various regulatory bodies and assemblies.
- Maintain an up-to-date record of all payments for business permits/licenses and other licenses to guarantee effective tracking and follow-up.
- Maintain an updated database of contacts for regulatory authorities.
Legal and company secretarial services
- Drafting a Vehicle User Agreement for Light Vehicle Users.
- Assist with the registration of court agreements, when applicable.
- Serves as a reference point for all agreements with stations, business partners, and other third parties.
- Assist in organizing the Company’s Board of Directors meetings and Annual General Meetings of Shareholders.
- Assist in the organizing of Board Meetings and Annual General Meetings for the Company’s Joint Ventures (JVs).
- Coordinate annual filing and regular updates to the Company’s profile, as well as the profiles of the Company’s JVs, at the Registrar General’s department.
- Maintain an up-to-date database and profile of the company and directors.
- Maintain up-to-date files on matters assigned to external lawyers.
Administrative Support
- Serve as a liaison person between the Legal & External Affairs Department and stakeholders (internal and external).
- Serves as a reference point for the Treasury Division for payments owed from the Company to third parties.
- Process and update a database of all payments made to third parties.
- Assist with the preparation of Board/AGM meetings and keep accurate records of minutes and communications.
- Maintain an up-to-date database of Corporate Subscriptions and arrange for payment of fees.
- Schedule monthly departmental meetings.
- Ensure that filing cabinets are properly organised and that files are secure.
- Participate in all internal and external audit programs as they occur.
- Assist the Legal External Affairs Manager with day-to-day departmental duties.
Context and environment
Ghana is an English-speaking country with Common Law jurisdiction. Its legal system is based on local statutes, common law, and English and Welsh equity principles.
The general statutes of England and Wales up to 1876, as well as Ghana’s native or customary laws.
In a highly competitive downstream sector, TotalEnergies Marketing Ghana PLC is among the top five oil marketing businesses, primarily competing with Vivo Energy Ghana PLC and Ghana Oil Company PLC.
Petroleum prices are largely deregulated and supervised by the National Petroleum Authority.
The local currency, the Cedi, is weak and rapidly devalued in comparison to convertible currencies.
The Legal Department works with many confidential, sensitive, and vital papers, necessitating an orderly record-keeping approach when filing such documents.
The regulatory environment is highly complicated, necessitating proactive action and tight compliance to prevent unjustified punishments and fines.
How to Apply for this Career Opportunity at TotalEnergies
Closing Date: October 16, 2024
NOTE:
It is important to keep in mind that employers receive many applications for each job posting and will only select the most qualified candidates. Furthermore, NewsNowGh does not have any influence over the decisions made by employers/recruiters. As a result, we cannot guarantee that sending applications will lead to candidates being shortlisted or selected for a particular position.
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