ASSISTANT ADMINISTRATIVE OFFICER (AAO)

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Duties and Responsibilities
As Assistant Administrative Officer you will be responsible for the following duties:

Assisting the District Registration Officer in the handling of his/her administrative and office-management duties;

  • Co-ordinating general administrative services including transportation and inventory control at the district level;
  • Managing the office’s diary, coordinating meetings and management of records;
  • Providing general customer service support for the District office;
  • Assisting in responding to enquiries from applicants on registration requirements, record update, replacement and renewal exercises, documents and processes;
  • Administering oaths to persons vouching for applicants who do not possess Birth Certificates or valid passports
  • Educating applicants and persons vouching on the purpose of vouching and the legal consequences of lying under oath during the vouching process;
  • Ensuring that registration materials and logistics assigned to the district are used judiciously and are properly accounted for;
  • Supporting the planning, co-ordination and deployment of staff and materials for out of office registration exercises;
  • Performing any other duties that may be assigned by the Executive Secretary or through his representative;
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Qualification and Experience

  • A Bachelor’s Degree in the Social Sciences, Law, Business, Computer Engineering, Science/Information Technology or related discipline from a recognised University or equivalent professional qualification;
  • At least one (1) year post-qualification working experience which combines clerical and administrative competencies prior to working with NIA;
  • Proven completion of National Service.

Competencies and Skills

  • Excellent communications and interpersonal skills;
  • A high sense of integrity and maturity;
  • Ability to work in a team;
  • Results-oriented and proactive;
  • Strong written and verbal skills;
  • Ability to verify integrity of data by comparing it to source documents;
  • Ability to work with little or no supervision;
  • Ability to work under pressure;
  • Fluency in written and spoken English;
  • Ability to demonstrate excellent report writing skills;
  • Knowledge of more than one Ghanaian language is an advantage;
  • Computer literate;
  • Having a licence to practice as a Commissioner for Oaths;
  • Willingness to accept posting to any part of the country;
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Mode of Application
Applications should be submitted with the following supporting documents:

  • Curriculum Vitae;
  • Certified photocopies of academic and professional certificates;
  • Addresses of three (3) referees, including telephone numbers and e-mails;
  • The cover letter should indicate applicant’s region and district of residence.

The application, together with the above-listed documents should be forwarded to:

THE EXECUTIVE SECRETARY
NATIONAL IDENTIFICATION AUTHORITY
P. O. BOX M680, MINISTRIES POST OFFICE, ACCRA

Salary and other Conditions of Service:

CLOSING DATE : Not later than 5th April 2021

As applicable in the Public Service
NB: 1. All unsolicited applications previously submitted to NIA shall not be considered;
2. Only shortlisted applicants shall be contacted.

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