June 28th, 2020 at 02:10 am
Applications are invited from interested and suitably qualified candidates for GIZ Ghana Recruitment 2020
Job Description
- The receptionist will be responsible for:
- Liaising with customers in a service-oriented manner on behalf of the office by providing a professional photo service, personally welcoming visitors and maintaining a high standard in the reception area
- Dealing with phone calls related to GIZ projects
- Ensuring incoming and outgoing calls are efficient and uninterrupted Performing reception and secretarial services daily
Tasks
- Answers and accepts phone calls and messages and/or forwards them
- Maintains a call backlist of all incoming calls which cannot be taken by the relevant staff member
- Operates the answering machine appropriately
- Registers, documents and organizes incoming and outgoing correspondence (fax, emails packages, and personally delivered messages)
- Ensures deputization for other staff members
- Ensures that visitors are comfortable by offering newspapers, refreshments, etc.
- Ensures creation and/or regular updating of a list of contacts and addresses (telephone, fax, email)
- Sorts and distributes incoming correspondence (email, fax, other official documents)
- Responsible for distributing and accepting documents and packages to/from the post office, government institutions, embassies, etc., and is responsible for these
- Ensures periodicals are put out Performs other duties and tasks at the request of management
Your Profile
- Secondary school education
- Certificate diploma or similar qualification from a recognised clerical college
- At least 1-3 years’ professional experience in a comparable position
- Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (eg. MS Office)
- Very good written and oral knowledge of English, Knowledge of German language is an advantage
- Politeness and helpfulness in dealing with visitors
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
How to Apply
Interested and suitable applicants are to forward their detailed Curriculum Vitae (CV) and a one-page cover letter to hr-ghana@giz.de under the job code 2020/NIED/06/01
Please note if you do not hear from us two (2) weeks after the deadline, please consider your application unsuccessful.
Closing date: 09.07.2020