Job Vacancies

AFREhealth Calls For Job Applications

The African Forum for Research and Education in Health (AFREhealth) is a pan-African organization dedicated to the advancement of health professions education, research and service delivery.

AFREhealth works to achieve excellence in health professions education, research and service by influencing a new inter-professional standard that will result in sustainable and continuous quality improvement for the African population.

Job Description

Position Title: Administrative Assistant
Location: AFREhealth Secretariat, KNUST, Kumasi Ghana
Start date: 1 July 2022

Job Summary

The Administrative Assistant will support with the day-to-day administrative tasks at the AFREhealth Secretariat, handle petty cash and cheques and ensure the smooth running of the Office.

Reports directly to: Senior Administrative & Human Resource Officer

Duties and Responsibilities:

To begin with, Ensure that the Secretariat office is professionally presentable.
Secondly, Receive, initially respond and appropriately refer all correspondence and inquiries directed to anyone in AFREhealth.
Thirdly, Ensure that equipment is maintained in good condition.
Furthermore, Coordinate travel arrangements which include booking air tickets, airport transfers, arranging for travel advances, making hotel reservations, visas, etc. as needed.
Moreover, Ensure the proper usage and prompt replenishment of stationery and supplies.
Additionally, Manage the asset and stock register.
More so, Provide administrative support to meetings. This includes scheduling, coordinating, taking and distributing minutes and other related communications
Most importantly, Filing and database management
Also, Then, Support Senior Administrative & HR Officer with HR activities including completion of records for selected candidates, compilation of timesheets, etc.
Besides that, Prepare petty cash vouchers, disburse and maintain petty cash journal accurately.
Thereafter, Prepare cheque vouchers and cheques for payment to vendors.
Not just that but also, Ensure the accuracy and timely payment of utility bills.
Afterwards, Responsible for efficient management, archiving and distribution of all financial reports and documentations.
Last but not least, Receive approved advances and expense reports from program staff and record them in the log.
Finally, Enter data (Petty Cash & Payment Vouchers) into Accounting Software.

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Required Skills or Experience

Bachelor’s degree in Administration or their equivalent
Minimum of 4 years work experience in Administration
Work experience with an international NGO is an advantage

Abilities/Skills:

Excellent communication (verbal and written), planning and organization skills
Ability to multitask and be willing to take on extra responsibilities.
Willingness to work to meet tight deadlines
Excellent interpersonal skills to effectively interact with all levels of staff and clients
Be of high integrity and have a sense of confidentiality.
Ability to work independently and as a member of a team.
Lastly, Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

How to Apply for this AFREhealth Job

Interested qualified candidates should send a CV and cover letter to [email protected]

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Closing Date : 30th June. 2022

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AFREhealth Calls For Job Applications